SUPPLIER MANAGEMENT MANUAL

This is the program where you  add & manage the valuable information of the supplier.

Remarks: This is a “Per Property” program. This means, add edit, delete will not affect other property.

To Add

1. Click the button "+ Add new Record" button.
2. Name: Enter the Supplier Name as shown on the invoice. Any data entered in this field will automatically appear on the name of the cheque
3. Name of Cheque: This is the data that will be used in Accounts payable for cheque payment. 
4. Enter the contact person.
5. Address 1 & 2: Enter the complete address of the supplier.
6. Enter the postcode & city.
7. Select the country & State of the Supplier.
8. Enter the Phone or mobile number.
9. Enter the Fax if applicable.
10. Enter the email address of the supplier. PO generated will automatically be sent to this email.
11. Payment term: Enter the agreed payment term with the supplier.
12. Creditor type:  Select if it's "trade" or "others". By Default is "trade". The Ap report is also segregated based on the creditor type. Classify your supplier if it's under trade or others.
    • Trade Creditor:  this refers to the group of suppliers with whom you established regular business dealings. They usually supply you with, goods,  materials, and services needed in the day-to-day operation. This group of suppliers sometimes offers trade discounts in bulk purchases and as well as in prompt payments.
    • Other Creditor: This refers to a one-time supplier or you are interacting business with them minimally.
13. Tax Exempted: Select if the supplier is vatable yes or no.  If the status is tax exempted "yes". There will be no calculation of vat/tax.
14. Last Check tax: Default's date is today's date. Indicate the date of 
15. Tax Number: This is your Tax, VAT, SST, or GST registration number.
16. Registration No: This is the company registration number.
17. Bank Name: Enter the bank name of the supplier
18. Bank Account: Enter the account number of the supplier
19. Swift Code: Enter the swift code of the bank of the supplier
20. Remarks/Profile: This is a free text about the Supplier which will not appear on any external document. This is for internal reference only. 
21. Click "Submit" when done.

To Edit

1. Click the "edit" icon and start editing the data.
2. Click "submit" when done.
3. Click "Cancel" if you don't want to make any changes.

To Search

Select the filter icon and select from the drop-down list.

• contains
• Start with
• is equal to

To Delete (deactivate)

1. Select the supplier name that you want to deactivate, click the "deactivate" button.
2. Are you sure you want to de-activate this record?
3. Click "OK".

To Re-activate

1. UN-tick the box “hide inactive” to show the inactive records.
2. Locate the supplier name that you want to re-activate, click the "re-activate" button.
3. Are you sure you want to re-activate this record?
4. Click "OK".