FINANCE BUDGETS MANUAL

This program allows the user to create a monthly budget for any P&L or Balance account. The finance budgets can be defined as an overall budget, but also as division and departmental budgets.

Remarks: This is a “Per Property” program. This means, add edit, delete will not affect other properties.

To Add

1. Click the "add new record". A new box will populate.
2. Select the Budget year from the drop-down box. You can select from a range of 5 years of budgets. You can select 2 years backward, the current year, and 2 future years.
3. Enter the amount for the total budget for the year in the field “Annual Amount”. A budget is a number without decimals.
4. Select the Ledger from the drop-down box “Ledger” as well as the group and account from the drop-down box “Group & Account”
5. Select the Division from the drop-down box “Division” as well as the department from the drop-down box “Department”. This is NOT mandatory if your budget is meant for consolidated data. 
6. Next to “Budget year” you see 3 radio buttons from which you can choose.
   a. When “Amount” is selected the right column will be released and the monthly budget can be entered month by month using the amount.
   b. When “Percentage” is selected the left column is released and the monthly budget can be entered month by month using the percentage.
   c. When “Linear” is selected both the right column (percentage) and the left column (amount) will be populated automatically based on the same amount/percentage per month.
7. The columns displayed next to different months:
   a. The right column will show the amount
   b. The left column will show the percentage
   c. The sequence of the months is depending on the settings of the fiscal year. For example; if the fiscal year runs from August 1st until July 31st, the first month will be August and the last month will be July.
8. You can play with the radio buttons but take into consideration that when you are ready, the total amount must tally with the annual budget. If you play with the radio buttons and the percentages etc, it might be that the total of the percentage will not be equal to 100%, however, that is not a criterion for saving the data. The total amount must tally with the annual budget amount.
9. When you are done click the button “Submit” and E-Hors will save the data in the database

To Edit

1. To modify an existing budget, locate the budget that you want to edit. Select the budget and click on the edit icon. 
2. Ehors will populate the data, then start editing the data
3. Click "submit" when done.

To Search

Select the filter icon and select from the drop-down list.

• contains
• Start with
• is equal to

To Delete (deactivate)

1. Select the budget that you want to deactivate, click the "deactivate" button.
2. Are you sure you want to de-activate this record?
3. Click "OK".

To Re-activate

1. UN-tick the box “hide inactive” to show the inactive records.
2. Select the FO Budget that you want to re-activate, click the "re-activate" button.
3. Are you sure you want to re-activate this record?
4. Click "OK".