PAYMENT PROCESSING MANUAL

This program handles the actual processing of the payments for Accounts Payable.

The Grid is only enabled after selecting a payment method.

Payment Methods are Cheque, Cash, Bank Batch, Bank TT, Contra, Bank Offline Upload, Bank Internet, Bank Statement.

If Cheque, Cash, Contra, Bank Statement is selected: Select All is disabled but multiple invoices belonging to the same supplier as the selected invoice can be selected.

If Bank Offline Upload (Batch Processing)  A service that allows corporate customers to outsource the check-making and releasing activities to the bank with the option of using either Corporate Checks or Maybank Manager's Checks, Ehors will create the LOA and text file based on the format and formula requested by the bank.., Bank Internet is selected This is only applicable with you have integration with the bank:  Select All is enabled but the user can select an individual invoice. 

CHEQUE PAYMENT

1. Select cheque payment method. 
2. Select the supplier that you want to pay. Multiple invoices can be selected if they belong to the same supplier as the selected invoice.
3. Select the Bank Account.
4. Enter the cheque number.
5. Click "print cheque". This will be generated in a PDF file.
6. Make sure that the printed cheque is okay before you click the "submit" button. Ehors generates the PV in pdf after submit. 

Sample of the print cheque

Entry in the General ledger for this transaction

Debit - AP Trade

Credit - Bank Account ( Account name varies on the actual account selected)

This transaction will also appear in the bank recon report being UN-presented Cheque

HOW TO RECONCILE CHEQUE PAYMENTS?

This procedure can only be done when the payment you made appeared in your bank statement.

1. Go to GL Journal Program
2. Select the date, this is the collection date. 
3. Locate the AP- Trade account. There will be a pop-up
4. You can search by a supplier or cheque number. Transactions will appear based on your search criteria
5. Select the transaction(s) that you want to reconcile.
6. Click Submit. This procedure will not create an entry in GL, it will only update the bank reconciliation report.

CASH PAYMENT

1. Select Cash payment method. 
2. Select the supplier that you want to pay. Multiple invoices can be selected if they belong to the same supplier as the selected invoice.
3. Select the Cash Account.
4. Enter the payment Reference
5. Enter the payment Date.
6. Click the "submit" button. Ehors generates the PV in pdf after submit. 

Entry in the General ledger for this transaction

Debit - AP Trade

Credit - Cash Account ( Account name varies on the actual account selected)

CONTRA PAYMENT

1. Select the Contra payment method.  
2. Select the supplier that you want to pay. Multiple invoices can be selected if they belong to the same supplier as the selected invoice.
3. Select the Account for contra. An internal clearing account is normally used to settle both AR and AP the third party agrees to settle the AP against AR invoices.
4. Enter the payment reference
5. Select the exact date of Payment.
6. Click the "submit" button. Ehors generates the PV in pdf after submit. 

Entry in the General ledger for this transaction

Debit - AP Trade

Credit - Internal Clearing ( Account name varies on the actual account selected)

BANK STATEMENT

1. Select the Contra payment method.  
2. Select the supplier that you want to pay. Multiple invoices can be selected if they belong to the same supplier as the selected invoice.
3. Select the bank account that will be debited. This en
4. Enter the payment reference
5. Select the exact date of Payment.
6. Click the "submit" button. Ehors generates the PV in pdf after submit. 

Entry in the General ledger for this transaction

Debit - AP Trade

Credit - Bank Account ( Account name varies on the actual account selected)

Example of Generated PV