CREATE/CANCEL PO MANUAL

This is the program where the PO is generated and the program where you can cancel the normal purchasing PO. 

Generate the PO

1. Go to the Place order tab.
2. Select the supplier that you want to process.
3. Change the delivery date if needed. The Default's date is always today's date plus one day.
4. Remarks: If there are multiple items in one PO, you can enter a remark for each item.
5. Order remarks: The remarks that you put here applies to the whole PO.
6. Currency: This will display the currency selected during the processing of the PA.
7. Submit PO: Once you click submit, there will be a pop-up message (do you want to send this PO to the supplier?) Clicking yes will automatically send the PO to the supplier if the email entered in the supplier management program is valid.
8. Click Print PO.

Example of the PO

Cancel PO

The system will not allow the user to cancel a PO or item that has been partially or fully received.

1. Go to the Cancel PO tab.
2. You can search by PO number, supplier, date, or any combination of the three filters.
3. Click the search button.
4. Tick the box, double-check if the PO selected is correct.
5. Click "cancel order". 
6. PDF will be generated.

Example of canceled PO

Cancel an item

1. Go to the Cancel PO tab.
2. You can search by PO number, supplier, date, or any combination of the three filters.
3. Click the search button.
4. Click on the item list icon. A new box will populate showing the list of the items of the PO
5. Select the item(s) that you want to cancel.
6. Enter the reason for cancelation.
7. Click the cancel item button.
8. PDF with the PO details will be generated.

 example of a canceled item

Print canceled order 

This will show the overview of the canceled PO. See the example below