FIXED ASSET REGISTRATION & DEPRECIATION MANUAL

This program enables the user to register new and existing Fixed Assets and tag / label them.
If auto-depreciation = 'y', the monthly depreciation will be set as well.

The new Fixed Assets are coming from purchasing. Any goods received with the character Fixed Asset will appear in the grid Purchase orders (Default)
For existing fixed assets the user has to select an item, PO, Supplier is not required.

Fixed Asset Registration: Purchase Order (Default)

1. Click the "add new record".
2. Select the "default" button.
3. The list of received items purchased from the Ehors Purchasing modules will be shown. Click one record inside. Double-check the qty Received and the Qty registered before you proceed.
4. Select one record from the receiving details for the selected PO. Ehors will not allow you to register more qty than what you received.
5. Select the FA Location type, if it's room, outlet, or others.
6. Select one record based on the choice of FA location.
7. Select the Department.
8. If auto-depreciation = 'y', the monthly depreciation will be set as well.
9. P&L and Balance account: Select the account that will be used for the journal transaction. 
10. First Depreciation Date: It can be any date except for 29, 30, and 31 due to some months do not have these dates.
11. QTY: By default is the qty received, you can register a lower qty than the received qty.
12. Price p/pc: This is not editable, price is coming from the Goods received.
13. Months Depreciation: Enter the value, if you want to depreciate the item in 3 yrs, you have to input 36.
14. Months Depreciated: The number of months that have been depreciated so far. 
15. Click Submit when done.

To Edit and Print the Tag.

1. Click on the Asset name that you want to edit or print the tag. Click the edit icon.

     2.  Select one record and start editing the date or click the "print tag button if you want to print the tag.

Example of the Barcode Tag

Fixed Asset Registration: Existing FA

1. Click the "add new record".
2. Select the "Existing FA" button.
3. The list of Asset Items of the system that are possibly already on hand will be shown. Click one record inside.
4. Select the supplier.
5. Select the Department.
6. If auto-depreciation = 'y', the monthly depreciation will be set as well.
7. P&L and Balance account: Select the account that will be used for the journal transaction. 
8. First Depreciation Date: It can be any date except for 29, 30, and 31 due to some months do not have these dates.
9. QTY: Enter the qty that you are going to register.
10. Price p/pc: If the selected item has a price, the price will be shown but editable.
11. Months Depreciation: Enter the value, if you want to depreciate the item in 3 yrs, you have to input 36.
12. Months Depreciated: The number of months that have been depreciated so far. If this is not equal to zero, don't forget to enter the amount depreciated. 
13. Select the FA Location type, if it's room, outlet, or others.
14. Select one record based on the choice of FA location.
15. Click Submit when done.

To Deactivate

1. Select the record that you want to deactivate. Click on the "deactivate" button.
2. Any existing journal transaction will not be affected. 

To Reactivate

1. Untick the "hide in-active" box. 
2. Select the record that you want to reactivate. Click on the "reactivate" button.

FA REPORT The output of the report is in excel.

All the FA registration will also appear in Automatic Journal. It's easy to recognize because it's in green color.