A program to book and generate miscellaneous AR invoices to Agencies/Outlet Owners like additional BDI charges to Agencies or rental fees to Outlet Owners.
Remarks: This is a “Per Property” program. This means, add edit, delete will not affect other properties.
- Tick on Issue Type: Debit Note, Credit Note, or Tax Invoice
- Select Transaction Date (date of invoice)
- Reservation ID (where applicable, otherwise leave it blank). If there is a Reservation ID, the Agency connected to such Reservation ID will be displayed and Select Agency button is enabled and Agency is displayed on the right side when the button is clicked
- If there is no Reservation ID, tick on AR Invoice To Agency or Outlet Owner
- Click the search icon, Type in the Agency/Outlet Owner, then click Select This Payee. The E-mail address of the payee will be shown as well as the Invoice & Delivery Address
- Tick Send e-Mail: Yes or No (e-Mail will be sent to Agency/Outlet Owner once debit/credit note is saved )
- To add a BDI, Select an Outlet like Front Office for Room Charges or FB charges from Banquet Outlet.
- Tick on the Revenue Item.
- Then click the Add Item(s) button. The BDI selected will be displayed on the data grid, to remove the item, click on the remove icon.
- For the amount, if Exclude Misc. Charge is ticked, you can input the amount in the Price column and taxes are added to the amount. If Include Misc. Charge is ticked, you input on the Amount column and Total Invoice Amount is already inclusive of the tax
- If there is a discount, choose between the Percentage or Amount button and input the percentage or amount on the Discount column.
- You can add as many items as desired then once all done, click on the Save button. Click Submit or Save as Template. Once saved, the invoice summary will be displayed for printing.
The process is the same for debit and credit notes. If you are processing a credit note the amount to be entered in the price or amount column must be positive and NOT negative.
