PAYMENT PROCESSING MANUAL

This program handles the actual processing of the payments for Accounts Payable.

The Grid is only enabled after selecting a payment method.

Payment Methods are Cheque, Cash, Bank Batch, Bank TT, Contra. 

If Cheque, Cash, Contra is selected: Select All is disabled but multiple invoices belonging to the same supplier as the selected invoice can be selected.

If Bank Batch, Bank TT is selected: Select All is enabled but the user can select an individual invoice.

CHEQUE PAYMENT

1. Select cheque payment method. 
2. Select the supplier that you want to pay. Multiple invoices can be selected if they belong to the same supplier as the selected invoice.
3. Select the Bank Account.
4. Enter the cheque number.
5. Click "print cheque". This will be generated in a PDF file.
6. Make sure that the printed cheque is okay before you click the "submit" button.

Sample of the print cheque

CASH PAYMENT

1. Select Cash payment method. 
2. Select the supplier that you want to pay. Multiple invoices can be selected if they belong to the same supplier as the selected invoice.
3. Select the Cash Account.
4. Click the "submit" button.

CONTRA PAYMENT

1. Select the Contra payment method.  
2. Select the supplier that you want to pay. Multiple invoices can be selected if they belong to the same supplier as the selected invoice.
3. Select the Account for contra. An internal clearing account is normally used to settle both AR and AP the third party agrees to settle the AP against AR invoices.
4. Click the "submit" button.