This program is used to book purchases that do not have a supplier. Examples are Staff claims for petrol, toll, etc.
The purchases (mostly expenses) are directly booked and the total amount is paid by cheque, bank, or cash. In V3 cheque was the only payment method, we are now adding cash as well.
Remarks: Manual payment is not advisable to use if you want to post the expenses in the correct month. Because sometimes the expenses belong to October but you are only able to pay it in November. Unless the expenses have been posted/booked in General Ledger as an Accrual. In that case, you do not select an expense account but you use the proper accrued account. If you made a mistake using a manual payment, the only way to correct it, is to void the cheque (using cancel payment) and do it again.
How to use it?
- Select the Division & Department, you can also select the department name directly without selecting the division. Ehors will automatically show the related Division.
- Select the P&L Account, you can immediately select the account without selecting the ledger & group. Ehors will automatically show the related group and ledger.
- Enter the amount.
- Select the Tax Incl button and find the related taxes from the dropdown, if the invoice includes Tax. Or select Excl. tax if there is no tax involved.
- Enter the memo. This is a text field, enter the description of the invoice.
- Select the button "+record".
- Enter the reference number. This is your internal reference this is alphanumeric.
- Then select the date of the payment. You can only select one date which is the date of the payment.
- Tick "petty cash" if the invoice will be paid by cash. Tick "cheque" if the invoice will be paid by cheque.
- PV/Cheque No.
- PV / ChePV / Cheque No.que No.