An Event Order or Banquet Event Order, commonly referred to as a "BEO," is a document that outlines the details of the event. It serves as a guideline for the hotel to execute and communicate logistics to all necessary hotel departments. All types of reservations can have event orders.
All the BDI inclusions, venue details, room details, and whatever is included in the reservation will automatically appear in the event order. The event order is generated in PDF and can be sent through email directly from the system.
Remarks: This is a “Per Property” program. This means, adding, editing, and deleting will not affect other properties.
How to Use Event Order?
- Search the reservation if it's an existing reservation or add the event order right after you create the reservation.
- Locate the "event order" feature
- Email: Each Department has its pop-up grid for email. The Department email is always preselected.
- Instructions: Each department row has its text box for instructions. Enter the instructions per department, related to the event. The instructions will appear on the last page of the EO.
- When done, click Save.
- Click on Send email. After you click "send email", the event order in pdf will be shown.
Example of the event order
