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ADMIN & SYSTEM

GROUP/PROGRAMCUSTOMERTRAINEDNOT YET

Property Management

Property Master Data

  • Logo
  • Business Registration must be added if it's not there yet.
  • Set the start date


Property Details
  • You'll see the details of the no of rooms as per the license.
  • Check if important fields are filled in such as email, phone number, Currency


Property Settings

All settings are divided per module

  • Check the settings, especially the ones that are relevant to your property. 

    Settings that are highlighted in blue are still in the default setting.
    Blue settings will appear on top to indicate that these need attention. We suggest that you edit a new setting to avoid it staying blue forever.




Property Registration NumberThis program allows the user to register all the official tax registrations they have.
There is a distinction between VAT, TX (tourism tax), CT (city tax), and others. 


Division & Department
  • If it's an existing customer, these should be copied from the old version to Winx.
  • If it's a new installation, this is normally empty. This must be done by the customer based on their organization.


Payment Class Link
  • The payment class is a generic class that will be used by all programs that require the closing of a bill.

This program allows you to manage which payment method will be available for each outlet.



Printer
  • If it's an existing customer, these should be copied from the old version to Winx.
  • If it's a new installation, printerIP and name must be added


Room Inventory Management

Group Accommodation

  • If it's an existing customer, these should be copied from the old version to Winx.
  • If it's a new installation, this is normally empty. This must be created by the customer



Accommodation

  • If it's an existing customer, these should be copied from the old version to Winx. 
    • Check the configuration
    • A new field was created called "recipe" this is if you want to link your amenity sets.
  • If it's a new installation, this is normally empty. This must be done by the customer based on their accommodation type


Bed Type
  • If it's an existing customer, these should be copied from the old version to Winx.  
  • If it's a new installation, the bed type must be added.


Room Location
  • If it's an existing customer, these should be copied from the old version to Winx.  
  • If it's a new installation, The room location must be added.


Room Management
  • If it's an existing customer, the existing setup should be copied from the old version to Winx.  
  • If it's a new installation, this must be set up.


Outlet Settings

Outlet Owner

This program is not only for the outlets that don't belong to the property. This is also used to register your misc. AR partners like tenants.

  • If it's an existing customer, the existing data should be copied from the old version to Winx.  
    • A new field was created called "comp registration" edit and add if necessary
  • If it's a new installation, this must be added if it's applicable.


Outlet Management

The definition of an outlet is any revenue source on the property. Meaning F&B, Misc, Retail, Spa & Themeparks

  • If it's an existing customer, the existing data should be copied from the old version to Winx
    • Default Outlet ( Ehors FO, TP, BQ, FIN, must be linked to a Department
  • If it's a new installation, the outlets must be added.


Cross Property Charge

This program links property A with an outlet to another property B, allowing to charge the guest folio of property B. The properties must be in the group of properties.

  • Double-check if applicable


Banquet Management

Function Type

Function Type:  is the type of events. 

  • If it's an existing customer, the existing data should be copied from the old version to Winx
  • For new installation, function type must be added.


Configuration Type
  • If it's an existing customer, the existing data should be copied from the old version to Winx
  • For new installation, a configuration type must be added.


Function Rooms


Ehors Translation 

Ehors Label Message

Ehors System Language

Ehors Translator



This is a program where you create a list of "label" and/or "message" IDs that will be used in all components of the GUI.
And will be used as a dynamic language translator and later combine with language.
It also serves as default Ehors GUI labels and messages.



HUMAN RESOURCE
GROUP /PROGRAMCUSTOMERTRAINEDNOT YET

Employee Management

Designation

  • If it's an existing customer, these should be copied from the old version to Winx.
  • If it's a new installation, this is normally empty. This must be done by the customer based on their organization.


Assign Programs
  • For a new and existing installation, linking must be done.


Employee

For Existing Installation

  • If it's an existing customer, the existing list of employees will be copied from the old version to Winx.
  • The password must be changed based on the alphanumeric, password & username are now case sensitive.
  • If the employee is involved in approvals like AP and Purchasings, set the authorized payment & Authorize PO/Item

New Installation

  • Employees must be entered and all related data.


Employee Authorization

Outlet Authorization

  • Linking must be done before you can start using the POS ( new & old installation)


Property Authorization
  • If it's an existing customer, these should be copied from the old version to Winx, except for the new linking.
  • Once you add an employee to property A, automatically that employee is authorized in property A. If you want to authorize that employee to property B, authorization must be added.


INVENTORY MANAGEMENT

Item Management

Item Category

  • If it's an existing customer, existing data should be copied from the old version to Winx.
  •  If it's a new installation, this is normally empty. Data must be added.


Item Measurement
  • If it's an existing customer, existing data should be copied from the old version to Winx.
  •  If it's a new installation, this is normally empty. Data must be added.


Item
  • If it's an existing customer, existing data should be copied from the old version to Winx.
    • A new field was created called "distribution, usage, and item price incl" edit  if necessary
    • Par Stock & Minimum Order are now combined in this program.
  •  If it's a new installation, this is normally empty. Data must be added.


Stock Locations
  • If it's an existing customer, existing data should be copied from the old version to Winx.
    • A new field was created called "outlet and Good Receive area" Go through each stock location and edit.
  • If it's a new installation, this is normally empty. Data must be added.


Opening Stock
  • The Gui changed a bit. Functionality is still the same, in the old version, there are 2 rows to fill in, and now only one row


Item Department
  • If it's an existing customer, existing linking should be copied from the old version to Winx
    • The GUI changed a bit. 
  • If it's a new installation, linking must be set up


Supplier Management

Supplier Management

  • If it's an existing customer, existing data should be copied from the old version to Winx
    • New fields added, Bank Name, Bank Account, Swift code, edit and add if applicable
  • If it's a new installation, suppliers must be added.


Item Supplier 
  • If it's an existing customer, existing data should be copied from the old version to Winx
    • The Gui Changed a bit, editing of the last price has been removed in this program. 
  • If it's a new installation, linking must be created.


FOOD & BEVERAGE

Recipe Builder

Recipe Type

  • If it's an existing customer, existing data should be copied from the old version to Winx
    • Double-check the recipe type code, the codes have been changed and extended 
    • fb=food&beverage, spa=spa, fo= front office, rt = retail, at = attraction, other = others
  • If it's a new installation, a recipe type must be added.


Recipe Type Margin
  • If it's an existing customer, existing data should be copied from the old version to Winx
    • Double-check the recipe type code, the codes have been changed and extended 
    • fb=food&beverage, spa=spa, fo= front office, rt = retail, at = attraction, other = others
  • If it's a new installation, margin must be set up if applicable.


Recipe
  • If it's an existing customer, existing data should be copied from the old version to Winx
    • new field, recipe item needed yes or no, this means that you can now add a recipe w/o item. This is created for those items not related to F&B, or do not need a further breakdown.
  • If it's a new installation, the recipe must be added


Set Menu Manager
  • If it's an existing customer, existing data should be copied from the old version to Winx
    • The GUI changed a bit. 


Replace Item
  • The Gui Changed a bit


Kitchen Instruction
  • If it's an existing customer, existing data should be copied from the old version to Winx
    • The GUI changed a bit. 


Menu Management

Menu Category

  • If it's an existing customer, existing data should be copied from the old version to Winx


Main Menu Category
  • If it's an existing customer, existing data should be copied from the old version to Winx including the default Main Menu Category


Menu Card Linking
  • If it's an existing customer, existing linking should be copied from the old version to Winx 


Menu Per Outlet
  • This must be set up (New Installation & Existing Customers)
    • The GUI has been changed.
    • There's no need to create multiple links or outlets just for IRD (In-room dining) Prices for non-IRD and IRD can be set all at once.


POINT OF SALES

POS Programs

Outlet POS Set up

  • This must be set up (New Installation & Existing Customers)
    • The GUI has been changed.
    • There's no more tables only numbers.


Retail Price & BarcodeThis must be set up (New Installation & Existing Customers)

  • No labels