Page History

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Fixed Asset: This is pre-selected by default, Transactions created from the fixed Assets progam are in green color. 

Hide Inactive: Untick if you want to show the inactive transaction.

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1. Click the "add new record". 
2. Give the Journal a recognizable name.
3. Select the account to be credited.
4. Select the start date of the journal. Select any date except 29, 30 & 31 as other months won't have this date. This will be the date of the journal. 
5. Select the Division and Department.
6. Select the account to be debited.
7. Total No. of months: Enter the number of months, in this example, I entered 24 as the insurance is good for 1 year.
8. No. of months booked: Enter the number of months if you have partially booked the journal. If not, enter a "zero" value.
9. Remaining No. of months: This field will automatically adjust base based on the value entered on the no. of months booked.
10. Amount Invoice: Enter the invoice amount excluding VatVAT/Tax.
11. Amount booked: Enter the amounts booked if you have partially booked the journal. If not, enter a "zero" value.
12. Balance: This is an auto-calculation.
13. Journal Amount: This is, the balanced the balance divided by the number of months. 

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Remarks: The system will allow the user to edit but whatever is already posted will not be affected. You'll need to make a manual correction for the previous transactions. 

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To Delete (deactivate)

1. Select the data that you want to deactivate, click the "deactivate" button.
2. Are you sure you want to de-activate this record?
3. Click "OK".

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To Re-activate

1. UN-tick the box “hide inactive” to show the inactive records.
2. Select the data that you want to re-activate, and click the "re-activate" button.
3. Are you sure you want to re-activate this record?
4. Click "OK".

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Example of the automatic journal entry. This is an automatic entry.

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