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- Division, Department & Outlet: Select the Division, Department, and outlet if applicable. If you know the name of the outlet or Department you can immediately select or locate the department or outlet name without selecting the division and Ehors will show the related Division.
- Ledger, Group & Account. Select the Ledger, Group, and account. If you know the name of the account you can immediately select or locate the account name without selecting the Ledger and Ehors will show the related Ledger & group.
- Amount: Enter the amount for that entry. Enter a negative amount if it is a credit note.
- Tax Incl or Excl: Select tax inc. if the invoice is inc. taxes and select the tax percentage from the dropdown. Select the related EWT (withholding tax) if applicable. If you want to manipulate the tax calculation, sometimes the tax calculation is different due to rounding difference, select the tax excl. and adjust the amount and tax to tally up with your invoice.
- Memo: Enter your detailed description. Each entry can have a different memo.
- Click the + Record when done and it will be added to the grid on the debit side.
- Submit: Click submit when the journal is completed and balance. You won't be able to submit if the journal is not balanced. Once Submitted, the journal will be displayed for printingin pdf.
- If the invoice is already paid by CASH you can also book the payment, this can only be done before you click submit.
- Petty Cash: Click the button "yes"
- Account: Select the cash account used for payment
- Cash Amount: Enter the cash amount, the amount can be lower than the invoice amount but cannot be more than the invoice amount.
- Select the payment date.
- Enter the manual Receipt #.
- Click the "+ Add to Grid" button and it will be added to the grid.
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