Page History

We have two types of purchasing, one is through stock request (Normal Purchasing) and the other one is through the Market list.

1. Normal Purchasing (NP) - This method is a long process as it requires several approvals based on the System Settings. Refer to this for more details regarding the System settings PURCHASING SETTINGS AND PURCHASE AUTHORIZATION PROFILE. Item type (Asset & Inventory) can be ordered thru Normal purchasing
2. Market List (ML) - This method is shorter, it only requires one approval normally from the chef or F&B manager or whoever is assigned to approve the Market list. Item type (P&L) can be ordered thru the market list

Remarks: This is a “Per Property” program. This means, add edit, and delete will not affect other properties.

...

To Add an SR

Users that are level Level 3 and below users will not be able to switch departments. The moment When you open the SR program, the department you are assigned to will be shown and greyed out. If your access is level levels 4 and 5, you will be able to can switch departments and place a stock request on their behalf.

...

1. Select the department if you are level 4 and 5. 
2. If that Department has only one stock location, there is no need to select, Ehors will display the location automatically. The selection of stock locations is only necessary if there are multiple stock locations in a department. The stock location that has a status of goods receive received "yes" will NOT appear in the dropdown. 
3. The same applies to the outlet. 
4. Search for the item you like to request by typing the string of a letter. There is no need to type the full name of the item.
5. Enter the qty or move the arrow up and down. The measurement next to qty is based on Stock Measurement.
6. Enter the remarks. Remarks are mandatory for each stock request.
7. Click the "Add" button.
8. Repeat Steps 2 to 7 to add the next item.

...

Image RemovedImage Added

To Edit

1. Select the item that you want to edit. The item that has status pending & refused can be edited. If the item is not yet calculated in PA it can also be edited. But However once the item is calculated in PA, Ehors will not allow the user to edit that item. Only the purchaser who handles the Purchase advice can edit the item. 
2. The edit button will be enabled. Start editing the data.
3. New remarks must be entered.
4. Click on the edit button.

...

1. Only the item that has status pending & refused can be removed. If the item is not yet calculated in PA it can also be removed. But However once the item is calculated in PA, Ehors will not allow the user to remove that item. Select the item you wished wish to remove from the stock requisition list.
2. Click on the remove button.
3. Are you sure you want to remove this stock requisition? 
4. Click OK or cancel if you don't want to make any changes.

...

Select the item and click the "external directories" button. Enter the link(s) in the box or add any important remarks related to the item and click submit.

Approval

An item can be approved one by one or you can approve all depending on the authorization and the level. Stock Request approval is Level 3 and above. 

You can click the P.A.R. on top or the P.A.R. button beside each item to change the status of the items.

Image Added

Following conditions for stock request Approval: