Update Revenue Accounts Program is used when a Recipe Type used in POS and BDI Recipes was either not linked or was wrongly linked to a Revenue Account. The revenues from these transactions as default would be posted to the Uncleared Outlet Revenue account or to an account assigned under Revenue Type Program depending on the type of the charges (room, outlet, misc, etc), as below.
The following are the steps to update the existing Revenue Account to the correct account linking.
But before doing the steps below, first, go to Print Journals, select Uncleared Outlet Revenue(or wherever the revenue was posted). In the below example I will be correcting the highlighted transaction. it's erroneously posted in Uncleared Outlet Revenue.
Scenario A. When Recipe Type is already correctly linked but needs to change old data which was not linked properly
- In the Accounting>COA Management>Revenue Account link Program. Change the current correct linking to the wrong linking ( Outlet, Account from the old data). Update the linking. As a precaution, it is advisable that you perform this task during the time that no one else is using other programs that generate the revenues. If you are only updating one outlet and there are existing links for that outlet, it's better if you remove that outlet from the linking to avoid affecting the other outlet from the changes. After removing that outlet from the linking, create a new linking. If you follow the image below all the outlets will be updated with the changes.
2. At Update Revenue Accounts, select the linking again. Change back to the correct linking then Update Existing Revenues.
After the update check the transaction again if it's updated correctly. It is now linked to Spa revenue
Scenario B. If there is no existing linking of Recipe Type in Accounting>COA Management>Revenue Account link Program
- In the Accounting>COA Management>Revenue Account link Program. Link the Recipe Type to the Outlet, Account Name (Uncleared Outlet Revenue) where the revenues were originally/erroneously posted.
2. In Update Revenue Accounts, select the new linking added in (1) and update to the correct linking (change also Division/Department/Outlet if different from actual data).
The transaction has been updated correctly.
