ADMIN & SYSTEM
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GROUP/PROGRAM | CUSTOMER | TRAINED | NOT YET |
Property Management Property Master Data | - Logo
- Business Registration must be added if it's not there yet.
- Set the start date
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Property Details | - You'll see the details of the no of rooms as per the license.
- Check if important fields are filled in such as email, phone number, Currency
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Property Settings | All settings are divided per module |
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Property Registration Number | This program allows the user to register all the official tax registrations they have. There is a distinction between VAT, TX (tourism tax), CT (city tax), and others. |
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Division & Department | - If it's an existing customer, these should be copied from the old version to Winx.
- If it's a new installation, this is normally empty. This must be done by the customer based on their organization.
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Payment Class Link | - The payment class is a generic class that will be used by all programs that require the closing of a bill.
This program allows you to manage which payment method will be available for each outlet. |
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Printer | - If it's an existing customer, these should be copied from the old version to Winx.
- If it's a new installation, printerIP and name must be added
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Room Inventory Management Group Accommodation | - If it's an existing customer, these should be copied from the old version to Winx.
- If it's a new installation, this is normally empty. This must be created by the customer
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Accommodation | - If it's an existing customer, these should be copied from the old version to Winx.
- Check the configuration
- A new field was created called "recipe" this is if you want to link your amenity sets.
- If it's a new installation, this is normally empty. This must be done by the customer based on their accommodation type
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Bed Type | - If it's an existing customer, these should be copied from the old version to Winx.
- If it's a new installation, the bed type must be added.
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Room Location | - If it's an existing customer, these should be copied from the old version to Winx.
- If it's a new installation, The room location must be added.
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Room Management | - If it's an existing customer, the existing setup should be copied from the old version to Winx.
- If it's a new installation, this must be set up.
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Outlet Settings Outlet Owner | This program is not only for the outlets that don't belong to the property. This is also used to register your misc. AR partners like tenants. - If it's an existing customer, the existing data should be copied from the old version to Winx.
- A new field was created called "comp registration" edit and add if necessary
- If it's a new installation, this must be added if it's applicable.
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Outlet Management | The definition of an outlet is any revenue source on the property. Meaning F&B, Misc, Retail, Spa & Themeparks - If it's an existing customer, the existing data should be copied from the old version to Winx
- Default Outlet ( Ehors FO, TP, BQ, FIN, must be linked to a Department
- If it's a new installation, the outlets must be added.
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Cross Property Charge | This program links property A with an outlet to another property B, allowing to charge the guest folio of property B. The properties must be in the group of properties. - Double-check if applicable
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Banquet Management Function Type | Function Type: is the type of events. - If it's an existing customer, the existing data should be copied from the old version to Winx
- For new installation, function type must be added.
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Configuration Type | - If it's an existing customer, the existing data should be copied from the old version to Winx
- For new installation, a configuration type must be added.
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Function Rooms | - If it's an existing customer, the existing data should be copied from the old version to Winx
- Floor plan image can be added
- New button if the venue is used for attraction yes or no. Check each venue and edit if necessary
- Click Attraction Yes, if the venue is only meant for an attraction venue. If the status is yes, this venue will not appear in the selection of venues during Venue reservations, and the configuration is NOT mandatory
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Ehors Translation Ehors Label Message Ehors System Language Ehors Translator
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This is a program where you create a list of "label" and/or "message" IDs that will be used in all components of the GUI. And will be used as a dynamic language translator and later combine with language. It also serves as default Ehors GUI labels and messages. |
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HUMAN RESOURCE |
GROUP /PROGRAM | CUSTOMER | TRAINED | NOT YET |
Employee Management Designation | - If it's an existing customer, these should be copied from the old version to Winx.
- If it's a new installation, this is normally empty. This must be done by the customer based on their organization.
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Assign Programs | - For a new and existing installation, linking must be done.
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Employee | For Existing Installation - If it's an existing customer, the existing list of employees will be copied from the old version to Winx.
- The password must be changed based on the alphanumeric, password & username are now case sensitive.
- If the employee is involved in approvals like AP and Purchasings, set the authorized payment & Authorize PO/Item
New Installation - Employees must be entered and all related data.
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Employee Authorization Outlet Authorization | - Linking must be done before you can start using the POS ( new & old installation)
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Property Authorization | - If it's an existing customer, these should be copied from the old version to Winx, except for the new linking.
- Once you add an employee to property A, automatically that employee is authorized in property A. If you want to authorize that employee to property B, authorization must be added.
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INVENTORY MANAGEMENT |
GROUP /PROGRAM | CUSTOMER | TRAINED | NOT YET |
Item Management Item Category | - If it's an existing customer, existing data should be copied from the old version to Winx.
- If it's a new installation, this is normally empty. Data must be added.
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Item Measurement | - If it's an existing customer, existing data should be copied from the old version to Winx.
- If it's a new installation, this is normally empty. Data must be added.
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Item | - If it's an existing customer, existing data should be copied from the old version to Winx.
- A new field was created called "distribution, usage, and item price incl" edit if necessary
- Par Stock & Minimum Order are now combined in this program.
- If it's a new installation, this is normally empty. Data must be added.
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Stock Locations | - If it's an existing customer, existing data should be copied from the old version to Winx.
- A new field was created called "outlet and Good Receive area" Go through each stock location and edit.
- If it's a new installation, this is normally empty. Data must be added.
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Opening Stock | - The Gui changed a bit. Functionality is still the same, in the old version, there are 2 rows to fill in, and now only one row
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Item Department | - If it's an existing customer, existing linking should be copied from the old version to Winx
- If it's a new installation, linking must be set up
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Supplier Management Supplier Management | - If it's an existing customer, existing data should be copied from the old version to Winx
- New fields added, Bank Name, Bank Account, Swift code, edit and add if applicable
- If it's a new installation, suppliers must be added.
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Item Supplier | - If it's an existing customer, existing data should be copied from the old version to Winx
- If it's a new installation, linking must be created.
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FOOD & BEVERAGE |
GROUP/PROGRAM | CUSTOMER | TRAINED | NOT YET |
Recipe Builder Recipe Type | - If it's an existing customer, existing data should be copied from the old version to Winx
- Double-check the recipe type code, the codes have been changed and extended
- fb=food&beverage, spa=spa, fo= front office, rt = retail, at = attraction, other = others
- If it's a new installation, a recipe type must be added.
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Recipe Type Margin | - If it's an existing customer, existing data should be copied from the old version to Winx
- Double-check the recipe type code, the codes have been changed and extended
- fb=food&beverage, spa=spa, fo= front office, rt = retail, at = attraction, other = others
- If it's a new installation, margin must be set up if applicable.
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Recipe | - If it's an existing customer, existing data should be copied from the old version to Winx
- new field, recipe item needed yes or no, this means that you can now add a recipe w/o item. This is created for those items not related to F&B, or do not need a further breakdown.
- If it's a new installation, the recipe must be added
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Set Menu Manager | - If it's an existing customer, existing data should be copied from the old version to Winx
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Replace Item | |
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Kitchen Instruction | - If it's an existing customer, existing data should be copied from the old version to Winx
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Menu Management Menu Category | - If it's an existing customer, existing data should be copied from the old version to Winx
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Main Menu Category | - If it's an existing customer, existing data should be copied from the old version to Winx including the default Main Menu Category
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Menu Card Linking | - If it's an existing customer, existing linking should be copied from the old version to Winx
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Menu Per Outlet | - This must be set up (New Installation & Existing Customers)
- The GUI has been changed.
- There's no need to create multiple links or outlets just for IRD (In-room dining) Prices for non-IRD and IRD can be set all at once.
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POINT OF SALES |
GROUP/PROGRAM | CUSTOMER | TRAINED | NOT YET |
POS Programs Outlet POS Set up | - This must be set up (New Installation & Existing Customers)
- The GUI has been changed.
- There's no more tables only numbers, that's why setup must be redone.
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Retail Price & Barcode | Double Check the recipe and barcode. - You can now generate additional labels from an existing barcode.
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POS Restaurant | - The GUI is totally different.
- Room Service will enable based on the outlet setting
- Unlink of the joined table is now possible
- A discount per item is now possible
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POS Retail | - The GUI is a little bit different
- A discount per item is now possible
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POS Spa |
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POS Fast Food | - The GUI is a little bit different
- A discount per item is now possible
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POS Ticketing | - The GUI is a little bit different
- A discount per item is now possible
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POS Void Check | |
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BDI Knock OFF | |
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POS Reports FB Reports Retail Reports Attraction Report | |
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SALES & MARKETING |
GROUP/PROGRAM | CUSTOMER | TRAINED | NOT YET |
Revenue Management Rate Code | - Gui has been changed
- Features like on the fly, LOS, Min Stay, Last Min/Early Bird, Promo Code, Discount Program
- In the past, if a rate code was used, the rate code could not be changed anymore until the last date check out of the existing reservations
That has changed in the new version. This means that any modification of any formula or rule in a rate code leads to a "new version" of the existing rate code.
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Promo Code/LOS/Min Stay/ Last Min/ E Bold arly Bird | Promo Code - This program allows the user to create so-called promo codes that can be linked to rate codes.
LOS This program allows you to create a discount for a long stay based on the idea for x number of nights you get one free night. A long stay discount can also be handled by rate code. Any LOS you add to this program will appear in the rate code.
Min Stay/Last Min/Early Bird
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Partner Promo | - Is an alliance between a partner for example a bank and a hotel/Resort/Restaurant for the purposes of Promotion. Any data created in this program will appear in the discount management program.
- New Feature
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Discount Management Program | - Discount management is a program that allows us to create a discount for any type of sale.
- New Feature
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Package Management | - New Package Category "spa" has been added
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Voucher | - New Feature
- The voucher is a gift voucher. Meaning this voucher has a number generated by E-Hors. There is a payment category "Voucher" and a category " Redemption".
We must understand the difference between the 2. A voucher (read gift voucher) has a number in the database that needs to be "knocked off" upon collection. Each voucher has a record in the database.
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Surcharge Manager | - This program sets the dates/date ranges / particular days of the week that surcharges apply.
Usually, surcharges do apply during peak season as well as weekends. This is a feature in addition to the occupancy formula to manipulate the rate at a certain day, regardless of the occupancy level.
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Occupancy Level | - This is now in a separate program, in the previous version, occupancy level is in accommodation program.
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BDI Management BDI Category | - If it's an existing customer, existing data should be copied from the old version to Winx
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Breakdown Item | - There is no more manual linking of Division & Department. The user only has to define the outlet.
- Check session: A new feature that will not allow the guest to book a session that overlaps with another BDI. For example, the Shark Encounter is from 10 am until 11 am and White Lion Feeding from 10.30 am to 11.30 am has an overlap. This combination would not be allowed if the check session is "yes".
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Business Segmentation Market Segment | - If it's an existing customer, existing data should be copied from the old version to Winx
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Market Source | - If it's an existing customer, existing data should be copied from the old version to Winx
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Segment Source Link | |
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Agency Category | - If it's an existing customer, existing data should be copied from the old version to Winx
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CRM Registration | - This program allows guests to register as a "member" of the property.
This will allow them to access the questionnaires, update their profiles and make reservations, for rooms, restaurants, spas, ticketing, and others. - New Feature
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Question Category & Question Sub Category | |
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Questions/ Questionnaire | |
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Questionnaire Link | |
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Partner Management Partners | - This was called "Agency" in V3
- Still the same
- If it's an existing customer, existing data should be copied from the old version to Winx
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Region/Sub Region | |
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THEMEPARK |
GROUP/PROGRAM | CUSTOMER | TRAINED | NOT YET |
Turnstile ManagementT Turnstile Management | - The user has to re-enter the data
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Attraction Management Attraction Planboard | - The user has to create a new planboard
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FRONT OFFICE |
GROUP/PROGRAM | CUSTOMER | TRAINED | NOT YET |
Reservation Manage Reservation | - GUI has been changed
- No more separate programs for check out, and check-in.
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Reception Room Assign | - Gui is the same as the old version
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Room Guest List | |
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Registration Card | - Gui is the same as the old version
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FO Retail Sales | - Gui is slightly the same as the old version
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Guest Profile Management Guest Profile | - GUI has been changed
- The merging of profiles has been moved to "Guest History"
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Title Management | - If it's an existing customer, existing data should be copied from the old version to Winx
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VIP Level | - The user has to re-enter the data
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Newspaper | No changes |
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FO Reports 7 days Overview | - New Feature
- You can also swap a room from here.
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DRR Report | - The report is still the same
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Accommodation Forecast | - The report is still the same
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Arrival & Departure |
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Guest Movement | - This was called "room statistic" in v3
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In House List |
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POB Reports | |
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Daily Room Count | |
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Guest History | |
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CI-CO Status | |
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Occupancy Reports | - This report has been extended, with the selection (radio button) for including budget y,n, default 'n'. This only applies to Accommodation and Segment Reports. If the budget is 'y', there will be 2 additional columns: % and amount difference
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PABX Wake Up Call | - The Gui is still the same
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Extension Management |
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ACCOUNTING |
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GROUP/PROGRAM | CUSTOMER | TRAINED | NOT YET |
Coa Management
Ledger Management /Group Management | - If it's an existing customer, existing data should be copied from the old version to Winx
- Nothing has changed.
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Account Management |
- If it's an existing customer, existing data should be copied from the old version to Winx
- The COA has new defaults accounts that have not been linked, they need to be linked to the ledger and account group
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Create Journal Template | - Gui is still the same.
- The user has to create a new template, old data will not be copied.
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Taxes | - If it's an existing customer data will be copied from old to Winx.
- Service Type: The user has to edit each taxes and select the correct service type
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Revenue Account Link | - Existing linking will be copied from old to winx
- The user has to check the linking "NULL", this means that this is linked to an inactive account
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Purchase Accounts | - Existing linking will be copied from old to winx
- The user has to check each linking, because some of them are blank. In the old version, ehors allows the user to select P&L accounts in the balance column. In winx, linking must be redone, and must select the correct type of account as per column.
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Rate Code Group | - A New Rate code group must be created.
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Payment Method Link | - The user must add the payment method used on their property.
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Tax & Sc Linking | - Existing linking will be copied from old to winx
- In the previous version, linking of tax is done separately, now all linking of tax for BDI, accommodation, recipe, and items is done in this program.
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Discount Link | There are a few types of discounts that can be linked to a different account in the COA. The linking is per outlet type. We have 5 types of outlet types, these must be linked to a related chart of accounts before you use any discount. Important Note: Each outlet type can only be linked once. All outlet types can also be linked to the same account.
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Bank Accounts | - This is where you create the profile of the bank account that will be used in LOA and the text file of the batch processing program.
- Data must be added by the user
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COA Overview | |
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Currency Management | Forex Currencies - Data must be added by the user, The rates set in this program are used as buying and selling rates when the bill is paid in a foreign currency.
Purchasing Currencies - Data must be added by the user.This is where the management of the foreign currencies is used in purchasing. It enables the user to purchase and receive foreign currencies.
HQ Cons. Currency - Data must be added by the user. This program is used as a consolidation tree of different properties. You can decide here which property can be consolidated with the other property
Corporate Currency This program is used: - to select the currency for the default property currency set the currencies to be used in dynamic reports.
- to define the currencies to be used in the Exco reports (P&L and Balance Statements).
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Journal Management General Ledger | - Gui is quite similar to the old version
- You can immediately select the account name directly, and the related Ledger and group will be shown.
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Modify General Ledger | - still the same as the old version
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Modify Collection Date | - Gui is a little bit different, but the functionality is the same
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Automatic Journal | - This program is to create journals that will run based on a regularly scheduled batch job and are used to divide costs evenly over a certain period.
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Journal Template | - This program allows the user to create journals based on a fixed format. E.g. a template for payroll. Every month the journals are the same but the amounts are different.
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Update Rev Accounts & Update Rev Type | - still the same as the old version. Gui has been changed.
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Closing Procedure | - Still the same as the old version
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Account Receivables Debit/Credit Note | - Still the same as the old version
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AR Reconciliation | - Functionality is the same as in the old version
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AR Reports | - Same as the old version.
- The report is now in excel
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Accounts Payable Supplier Invoice | - Functionality is the same
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Supplier Invoice w/o PO | - Functionality is the same
- You can immediately select the account name directly, and the related Ledger and group will be shown.
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Manual Payments | - Functionality is the same
- new radio button for petty cash
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Manage payment | - new column for invoice date
- Functionality is the same
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Approve payment | - Changes in the approval process
- Functionality is the same
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Payment Processing | - Selection of payment method, Payment Methods are Cheque, Cash, Bank Batch, Bank TT, Contra, Bank Offline Upload, Bank Internet, Bank Statement.
- GUI has been changed
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Cancel payments | - Cheque payment can be canceled if there is no collection date yet. Partial Cancelation of the cheque is not possible.
- Cash payment can be canceled at any time
- Online, Bank transfers cannot be canceled
- Bank Offline Upload, can be canceled if there is no collection date yet.
- Contra can be canceled at any time
- Functionality is quite similar to old version
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Payment Authorization | This program sets the amount that an employee is authorized to approve when he or she has access to the AP payment programs. These criteria will appear in the Employee program and these variables are in combination with the system settings under property Settings if it requires Approval 1, 2, or 3.
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Reprint Payment Batch | - Functionality is the same
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Budgets Finance Budget & FO Budget | - Functionality is the same, the Gui is quite similar to the old version
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F&B Budget | - Selection for F&B, Spa, Retail, Themepark
- Gui is a little bit different than the old version
- Selection of Map & Menu category instead of Meal period and recipe type
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Fixed Asset Management FA Reg & Depr. | - Existing Data from old will be copied to Winx. This will only be done after the switch.
- Gui has been changed
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FA Disposal | |
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