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Property Management

Property Master Data

• Logo
• Business Registration must be added if it's not there yet.
• Set the start date

• You'll see the details of the no of rooms as per the license.
• Check if important fields are filled in such as email, phone number, Currency

All settings are divided per module

• Check the settings, especially the ones that are relevant to your property. 

  Settings that are highlighted in blue are still in the default setting.
  Blue settings will appear on top to indicate that these need attention. We suggest that you edit a new setting to avoid it staying blue forever.

  
  

• If it's an existing customer, these should be copied from the old version to Winx.
• If it's a new installation, this is normally empty. This must be done by the customer based on their organization.

• The payment class is a generic class that will be used by all programs that require the closing of a bill.

This program allows you to manage which payment method will be available for each outlet.

• If it's an existing customer, these should be copied from the old version to Winx.
• If it's a new installation, printerIP and name must be added

Room Inventory Management

Group Accommodation

• If it's an existing customer, these should be copied from the old version to Winx.
• If it's a new installation, this is normally empty. This must be created by the customer

Accommodation

• If it's an existing customer, these should be copied from the old version to Winx. 
  • Check the configuration
  • A new field was created called "recipe" this is if you want to link your amenity sets.
• If it's a new installation, this is normally empty. This must be done by the customer based on their accommodation type

• If it's an existing customer, these should be copied from the old version to Winx.  
• If it's a new installation, the bed type must be added.

• If it's an existing customer, these should be copied from the old version to Winx.  
• If it's a new installation, The room location must be added.

• If it's an existing customer, the existing setup should be copied from the old version to Winx.  
• If it's a new installation, this must be set up.

Outlet Settings

Outlet Owner

This program is not only for the outlets that don't belong to the property. This is also used to register your misc. AR partners like tenants.

• If it's an existing customer, the existing data should be copied from the old version to Winx.  
  • A new field was created called "comp registration" edit and add if necessary
• If it's a new installation, this must be added if it's applicable.

The definition of an outlet is any revenue source on the property. Meaning F&B, Misc, Retail, Spa & Themeparks

• If it's an existing customer, the existing data should be copied from the old version to Winx
  • Default Outlet ( Ehors FO, TP, BQ, FIN, must be linked to a Department
• If it's a new installation, the outlets must be added.

This program links property A with an outlet to another property B, allowing to charge the guest folio of property B. The properties must be in the group of properties.

• Double-check if applicable

Banquet Management

Function Type

Function Type:  is the type of events. 

• If it's an existing customer, the existing data should be copied from the old version to Winx
• For new installation, function type must be added.

• If it's an existing customer, the existing data should be copied from the old version to Winx
• For new installation, a configuration type must be added.

• If it's an existing customer, these should be copied from the old version to Winx.
• If it's a new installation, this is normally empty. This must be done by the customer based on their organization.

• For a new and existing installation, linking must be done.

For Existing Installation

• If it's an existing customer, the existing list of employees will be copied from the old version to Winx.
• The password must be changed based on the alphanumeric, password & username are now case sensitive.
• If the employee is involved in approvals like AP and Purchasings, set the authorized payment & Authorize PO/Item

New Installation

• Employees must be entered and all related data.

• Linking must be done before you can start using the POS ( new & old installation)

• If it's an existing customer, these should be copied from the old version to Winx, except for the new linking.
• Once you add an employee to property A, automatically that employee is authorized in property A. If you want to authorize that employee to property B, authorization must be added.