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Sample of the print cheque
Entry in the General ledger for this transaction
Debit - AP Trade
Credit - Bank Account ( Account name varies on the actual account selected)
This transaction will also appear in the bank recon report being UN-presented Cheque
HOW TO RECONCILE CHEQUE PAYMENTS?
This procedure can only be done when the payment you made appeared in your bank statement.
- Go to GL Journal Program
- Select the date, this is the collection date.
- Locate the AP- Trade account. There will be a pop-up
- You can search by a supplier or cheque number. Transactions will appear based on your search criteria
- Select the transaction(s) that you want to reconcile.
- Click Submit. This procedure will not create an entry in GL, it will only update the bank reconciliation report.
CASH PAYMENT
- Select Cash payment method.
- Select the supplier that you want to pay. Multiple invoices can be selected if they belong to the same supplier as the selected invoice.
- Select the Cash Account.
- Enter the payment Reference
- Enter the payment Date.
- Click the "submit" button. Ehors generates the PV in pdf after submit.
Entry in the General ledger for this transaction
Debit - AP Trade
Credit - Cash Account ( Account name varies on the actual account selected)
CONTRA PAYMENT
- Select the Contra payment method.
- Select the supplier that you want to pay. Multiple invoices can be selected if they belong to the same supplier as the selected invoice.
- Select the Account for contra. An internal clearing account is normally used to settle both AR and AP the third party agrees to settle the AP against AR invoices.
- Enter the payment reference
- Select the exact date of Payment.
- Click the "submit" button. Ehors generates the PV in pdf after submit.
Entry in the General ledger for this transaction
Debit - AP Trade
Credit - Internal Clearing ( Account name varies on the actual account selected)
BANK STATEMENT
- Select the Contra payment method.
- Select the supplier that you want to pay. Multiple invoices can be selected if they belong to the same supplier as the selected invoice.
- Select the bank account that will be debited. This en
- Enter the payment reference
- Select the exact date of Payment.
- Click the "submit" button. Ehors generates the PV in pdf after submit.
Entry in the General ledger for this transaction
Debit - AP Trade
Credit - Bank Account ( Account name varies on the actual account selected)
Example of Generated PV