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Completed: Tick this box if you want to see the completed transaction.
Fixed AssetNot Complete: This is pre-selected by default.
Automatic Journal: This is pre-selected by default, if Unselected it will display both transactions created in Automatic Journal and Fixed Asset program. Untick if you don't want to see the transaction(s) created in this program.
Fixed Asset: This is pre-selected by default, Transactions created from fixed Asset Assets are in green color.
Hide Inactive: Untick if you want to show the inactive transaction.
HOW TO USE AN AUTOMATIC JOURNAL?
- Click the "add new record".
- Give the Journal a recognizable name.
- Select the account to be credited.
- Select the start date of the journal. Select any date except 29, 30 & 31 as other months won't have this date.
- Select the Division and Department.
- Select the account to be debited.
- Total No. of months: Enter the number of months, in this example, I entered 24 as the insurance is good for 1 year.
- No. of months booked: Enter the number of months if you have partially booked the journal. If not, enter a "zero" value.
- Remaining No. of months: This field will automatically adjust base on the value entered on the no. of months booked.
- Amount Invoice: Enter the invoice amount excluding Vat/Tax.
- Amount booked: Enter the amounts booked if you have partially booked the journal. If not, enter a "zero" value.
- Balance: This is an auto-calculation.
- Journal Amount: Is balanced This is, the balanced divided by the number of months.
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Remarks: The system will allow the user to edit but whatever is already posted will not be affected. You'll need to make a manual correction for the previous transactions.
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