This program allows you to edit transactions that are entered in the General Ledger program as long as these transactions are not affecting sub-ledgers.
Fixed Accounts:
E-Hors has a number of fixed accounts that cannot be deleted. The accounts can be moved to a different group or ledger and can be renamed, but cannot be deleted.
Take note of the status of the accounts:
- certain accounts have the status "selectable" = 'n'. This means that the accounts cannot be selected in GL.
certain accounts have the status popup = 'y', these accounts are managing sub-ledgers, they are called control accounts. It is not allowed to book directly into these accounts as the control account and sub-ledger would not tally anymore. You will see that a control account is always selectable. Upon selecting a control account a pop-up will show up with the relevant data.
| id | accountID | accountName | accountMain | selectable | popup | Remarks |
| 7 | EHORS-001 | CITY LEDGER | n | y | y | This pop-up shows the outstanding invoices, including partial payments related to City Ledger / Accounts Receivable. |
| 8 | EHORS-002 | ECOMMERCE TRANSACTIONS | n | y | y | This account is a clearing account into which E-Hors books the payments of Internet reservations. |
| 9 | EHORS-003 | IN HOUSE GUEST LEDGER | n | n | n | This is a pure control account and no manual transactions are allowed, this has to tally with In House Guest Reports |
| 11 | EHORS-004 | UNCLEARED BALANCE PURCHASE | n | y | n | These accounts are used to park un-linked balance purchases and needs to be cleaned manually by the finance |
| 19 | EHORS-005 | AP-TRADE | n | y | y | This pop-up shows the outstanding invoices, including partial payments related to AP-Trade / Accounts Payable. |
| 20 | EHORS-006 | DEPOSITS RECEIVED | n | y | n | Money received before check-in is posted automatically into this account and automatically transferred to In House. |
| 21 | EHORS-007 | INVOICES TO RECEIVE | n | n | n | Goods receiving is using this account, supplier invoice & invoice to receive must tally with goods received. |
| 23 | EHORS-008 | BREAKFAST BF | n | y | n | This accounts parks the breakfast for 1 day as breakfast is "next day revenue", note that in V3 account 008 and 010 were the same, this is now segregated. |
| 31 | EHORS-009 | RETAINED EARNINGS | n | y | n | No comments only used during the opening balance |
| 33 | EHORS-010 | UNCLEARED OUTLET REVENUE | n | y | n | These accounts are used to park un-linked revenue and needs to be cleaned manually by the finance |
| 38 | EHORS-011 | SENIOR/PWD DISCOUNT | n | y | n | Due to BIR regulations in the Philippines, SR and PWD discount is stored into a separate account |
| 39 | EHORS-012 | UNCLEARED P&L PURCHASE | n | y | n | These accounts are used to park un-linked P&L purchases and needs to be cleaned manually by the finance |
| 68 | EHORS-013 | ROUNDING DIFFERENCE | n | y | n | E-Hors uses this account for rounding if applicable. |
| EHORS-014 | MISC. AR | n | y | y | This pop-up shows the outstanding invoices, including partial payments related to Accounts Receivable that are not core related. E.g. a tenant of an outlet is a "Misc. AR". There are also 2 different AR reports for this purpose. |