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- Enter the reference number. This is your internal reference this is alphanumeric.
- Then select the date of the payment. You can only select one date which is the date of the payment.
- Select the Division & Department and outlet if applicable, you can also select the department or outlet name directly without selecting the division. Ehors will automatically show the related Division.
- Select the P&L Account, you can immediately select the account without selecting the ledger & group. Ehors will automatically show the related group and ledger.
- Enter the amount.
- Select the Tax Incl button and find the related taxes from the dropdown, if the invoice includes Tax. Or select Excl. tax if there is no tax involved.
- Enter the memo. This is a text field, enter the description of the invoice.
- Select the button "+record". After clicking "add record" the journal will be shown on the debit side column.
- Tick "ChequeCash" if the invoice will be paid by Cheque.
- Select the Account to be credited.
- Enter the amount.
- Enter the Cheque No. Ehors checks if the cheque number you enter is already used or not.
- Enter the Payee Name
- Enter the memo, this memo will be shown on the PV
- Click Print Cheque: A Pdf will be generated. Print the cheque first and double-check if everything is in order before you click the " Add to grid".
- Add To grid will only enable after you clicked the print cheque button. Once it's added to the grid it will be shown on the "credit side column.
- Click "submit" when done. You can only submit when the journal balance is zero. After clicking submit, a pdf for PV and GL Journal will be generated.
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