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- Click the button "+ Add new Record" button.
- Name: Enter the Supplier Name as shown on the invoice. Any data entered in this field will automatically appear on the name of cheque
- Name of Cheque: This is the data that will be used in Accounts payable for cheque payment.
- Enter the contact person.
- Address 1 & 2: Enter the complete address of the supplier.
- Enter the postcode & city.
- Select the country & State of the Supplier.
- Enter the Phone or mobile number.
- Enter the Fax if applicable.
- Enter the email address of the supplier. PO generated will automatically sent to this email.
- Payment term: Enter the agreed payment term with the supplier.
- Creditor type: Select if it's "trade" or "others". By Default is "trade". The Ap report is also segregated based on the creditor type. Classify your supplier if it's under trade or others.
- Trade Creditor: this refers to the group of suppliers whom you established regular business dealings. They usually supply you, goods, materials and services needed in the day-to-day operation. This group of suppliers sometimes offers trade discounts in bulk purchases and as well as in prompt payments.
- Other Creditor: This refers to a one-time supplier or you are interacting business with them minimally.
- Tax Exempted: Select if the supplier is vatable yes or no. If the status is tax exempted "yes". There will be no calculation of vat/tax.
- Last Check tax: Default's date is today's date. Indicate the date of
- Tax Number: This is your Tax, VAT, SST or GST registration number.
- Registration No: This is the company registration number.
- Remarks/Profile: Is a free text about the Supplier which will not appear on any external document.. This is for internal reference only.
- Click "Submit" when done.
To Edit
- Click the "edit" icon and start editing the data.
- Click "submit" when done.
- Click "cancel" if you don't want to make any changes.
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