GO2BU - EHORS MANUALS
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The payment categories are predefined in the database. There are no user-defined payment categories. In this program, the user can define it's accepted payment methods and link them to the COA as well as the categories to which they belong.

For example; Master, Visa, Amex all belong to visa/master clearing account or credit card transactions”, but can be linked to different clearing accounts in the COA. A payment method is any type of “payment” which can be used to book payments or close an invoice. Employee Ledger, OC, Entertainment, and vouchers, therefore, are also payment methods. For credit cards, it is wise to link accounts based on the credit card statement you received. For example; if Master Card and Visa are on the same statement, it would be better to link them to the same account which will make the reconciliation easier. Most of the accounts linked will open a “pop-up” in GL Program with all transactions, which makes it easy to knock off and reconcile.

Remarks: Adding a new payment method will appear in all properties within the group, edit and delete only affects the property in which the user is making the changes.

  1. Select the Add new record button.
  2. Select the payment category of the payment method you are adding. 
  3. Link the payment method to the appropriate accounts. In most cases, it will be linked to clearing accounts.
  4. Enter the surcharge percentage If applicable; It is possible to select a surcharge for credit card payments, which is getting more common nowadays. Leave it blank if not applicable
  5. Continue with "surcharge %", if point 4 is applicable.
  6. If point 4 is applicable, select the related BDI. The BDI's in the dropdown are only those where revenueTypeID = A4 (outlet charges)
  7. Click the submit button when done.

To Edit

  1. Click the "edit" icon and start editing the data.
  2. Click "submit" when done.
  3. Click "Cancel" if you don't want to make any changes.



To Delete (deactivate)

  1. Select the payment method that you want to deactivate, click the "deactivate" button.
  2. Are you sure you want to deactivate this record?
  3. Click "OK".



To Re-activate

  1. UN-tick the box “hide inactive” to show the inactive records.
  2. Select the payment method that you want to re-activate, click the "re-activate" button.
  3. Are you sure you want to re-activate this record?
  4. Click "OK".



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