This is the program where the user is going to place their market list order/requisition.
Remarks: This is a “Per Property” program. This means, add edit, delete will not affect other properties.
To Place a Market List
- Department: If the user has level 3 and below, the selection of the department is greyed out and it will automatically display the Department of the user is assigned to. If the Level is 4 and 5 the user is able to select a different department and placed a market list on their behalf.
- Stock location: Select the stock location. If the department selected has only one stock location, Ehors will display that location automatically.
- ML Template: You can also place a market list based on the available template.
- Add item: You can combine the template with your manually added market list by clicking the Add Item. Or just click the add item directly without selecting from the ML template.
- Enter the qty of the item. If the item is coming from the template and has the qty already, you can still change the qty in this program. If the template has 10 items and you only want to proceed with 5 items, you need to deactivate those as Ehors will not allow you to submit if the qty is zero.
- Remarks: Enter the remarks for each item. These remarks will not appear on the PO. This remark is the reference for the purchaser. This is not a mandatory field.
- Click "Save" when done.
Once the item is added and saved. The initial status will be pending. The item must be approved first before the purchaser can process the PO in the market list PO program.
APPROVAL - The approval process is now based on the criteria created in the purchase authorization program. This criteria is assigned to the employee who is allowed to approve.
Example of criteria created in the purchase authorization program.
Purchase Authorization Program
Employee Progam
LOCKED: The market list items that were approved will be locked from editing once the purchaser starts to process the item. This means that the purchaser enters the qty and clicked save or it is partially ordered.
If the item is not yet locked and the status of the item is approved you can still edit the qty, refuse the item, or put it back to pending.
Refused or pending items can be deactivated from the list. This means that it will not be displayed as active.
Deactivated items can be reactivated again.
The approval can be done one by one or All at once.
