"Make Payment" is used by FO and Finance to book payments that have been received before check-in (deposits) or while the guest is "In House".
An extended version of this program will be used for the check-out procedure, as during that process that invoice MUST be closed with a zero balance.
"Make Payment" can result in a negative balance.
After selecting the reservation, Ehors will redirect you to the second page of the manage reservation program. Go to the "Accounting Functions" tab. Locate the Make payment function.
After clicking the make payment, there will be a popup. You will see all the folios and the balance of the selected reservation. Select the row of the folio and click PAY. Once you click the "pay" button, you will have to select the payment date. Then click the Next" button there will be a pop-up showing all the choices of the available payment methods PAYMENT CLASS LINK MANUAL. Do the same procedure for the other folio(s). Before you click Submit.
| Folio Types | Remarks |
|---|---|
| Super | This folio can only be used for payment if all the status of the folio is still reserved. This folio type is always there for any type of reservation. |
| Guest | Enabled for payment as long as the folio is still open. This folio type will only appear in the list if there's a room reservation. |
| Sub Folio | Enabled for payment as long as the folio is still open. This folio type will only appear in the list if the user added a sub folio. This is also the folio type if there's an attraction reservation. |
| Venue | Enabled for payment as long as the folio is still open. This folio type will only appear in the list if the selected reservation involves a venue. |
| Agency | Enabled for payment as long as the folio is still open. This folio type will only appear in the list if the selected reservation has an agency. |
| Attraction | Enabled for payment as long as the folio is still open. This will only appear if the selected reservation has an attraction. Attraction reservation always |
| Types of Reservation | Folio Types that will be present |
|---|---|
Room Reservation (Without Agency) | Super, Guest |
| Room Reservation (With Agency) | Super, Agency, Guest |
| Room Reservation (With Sub Folio) | Super, Guest, Sub |
| Venue Reservation Only (Without Agency) | Super, Venue |
| Venue Reservation Only (With Agency) | Super, Venue, Agency |
| Attraction Reservation (Without Agency) | Super, Sub, Attraction |
| Attraction Reservation (With Agency) | Super, Sub, Attraction, Agency |
| Room Reservation with venue and attraction | Super, Guest, Sub, attraction |