The COA (Chart of Accounts) has 3 levels. Ledgers are the top level of the COA. Each ledger can have an unlimited number of groups and each group can have an unlimited number of sub-groups or actual accounts.
The program “Ledger Management” allows the user to Add, Edit, Deactivate and Reactivate ledgers.
Remarks: Adding new record affects all properties within the group. This means add new record is all, edit and delete is per property
To add
- Click the Add New Record Button.
- Type in the name of the ledger as you wish to.
- Select the Ledger type BalD (balance debit ledger), BalC (Balance Credit Ledger), PLC (Profit & Loss Credit), PLD (Profit & Loss Debit).
- Click Submit when done.
To Edit
- Click the "edit" icon and start editing the data.
- Click "submit" when done.
- Click "cancel" if you don't want to make any changes.
To Delete (deactivate)
Double check first before deactivating any Ledger. If there are groups with accounts that has transactions belonging to the ledger that you wish to deactivate, Ehors will give a message. That account must be moved first, before you can deactivate the ledger.
- Navigate to the Ledger name that you want to deactivate, click "deactivate" button.
- Are you sure you want to de-activate this record?
- Click "OK".
Show In-active
UN-tick the box to show in-active records.
To Re-activate
- UN-tick the tick box “hide inactive” to show the in-active records.
- Navigate to the Ledger name that you want to re-activate, click "re-activate" button.
- Are you sure you want to re-activate this record?
- Click "OK".
To Change the sequence of the LEDGERS
- Select the Ledger that you want to move up or down by dragging and drop to the desired sequence.
- Click "Save sequence" when done.
The sequence number in this program is used in the display of the trial balance.
