GOODS RECEIVE MANUAL

This is the program where you receive or edit the goods from the Market List PO and Normal Purchasing items. 

Goods Receive - Normal Purchasing

1. Select " normal purchasing" if the PO is created from normal purchasing.
2. Filters: You have 3 filters, you can search by supplier, PO date, or by PO number. 
3. Click "search". Details will be displayed based on your filter.
4. Select the PO that you want to receive. A new box will populate.

     5. Click on the item that you want to receive.

     6. Enter the Qty you received.

     7. Invoice Amount: This is updated based on the qty entered in Qty receiving. You can also change it if the price changes. If the PO is based on Foreign Currency, the amount that you have to enter should be based on FE currency.

     8. Select the actual date of the receiving.

     9. Stock Location: Select the stock location in which storage this item goes.

   10. Click on "Edit". 

This is how it looks like if the PO is based on Foreign Currency.

11. The color of the item will change to blue-green and the status will change to completed "yes". Click "Save". Note: The status will only be changed to completed "yes" once the order qty and received qty is equal or higher than the order qty and if you manually click the delivery completed button. Once "save" the GRN will be generated.

Example of the GRN 

Edit Goods Receive - Normal Purchasing      

1. Selec the normal purchasing button.
2. Search the PO by the supplier, PO date, or PO number.
3. The PO number(s) will be shown based on the search criteria selected. Select the PO that you want to edit.
4. Select the item for which you want to make a correction.
5. Enter a negative qty. In this example, I have already received 13qty and I should only have 12qty instead of 13. So I will enter a negative 1 (-1)
6. Invoice amount correction will automatically appear, you can always adjust the amount. 
7. Select the exact date. 
8. Select the exact stock location.
9. Click on "edit".

 10. After you click edit, a message will appear. Click yes if you want to proceed.

11. Click "Save". Are you sure you want to save this data? Click "yes".

12. After saving, when you check the PO again. The qty is reduced to 12 qty. The color of the text is back to black.

Goods Receive - Market List

1. Select " market list" if the PO is created from the market list program
2. Filters: You have 3 filters, you can search by supplier, PO date, or by PO number. Click "search". Details will be displayed based on your filter.
3. Select the PO that you want to receive. A new box will populate.
4. Select the item that you want to receive.

5. Enter the Qty you received.

6. Invoice Amount: This is updated based on the qty entered in Qty receiving. You can also change it if the price changed.

7. Select the actual date of the receiving.

8. Click on "Edit"

      9. A prompt message will appear if the qty you received is lower than the qty ordered. Click "yes" to proceed.

    10. Click  "save". A GRN will be generated after you clicked "save"

    11. Repeat step 1 to 9, if the remaining qty arrives. 

Example of GRN Note for ML

Edit Goods Receive - Market List

1. Select the Market List button.
2. Search the PO by the supplier, PO date, or PO number.
3. Click Search.
4. The PO number(s) will be shown based on the search criteria selected. Select the PO that you want to edit.
5. Select the item for which you want to make a correction.
6. Enter a negative qty. In this example, I have already received 2.5 qty and I should only have 2 qty instead of 2.5. So I will enter a negative 1 (-.5)
7. Enter the exact amount. 
8. Select the exact date. 
9. Click on "edit".

    10. Click "yes" to proceed and click "save".