EMPLOYEE MANUAL

Employees can only be added when the Division, Department & Position has been set up.

Remarks:  Adding a new record affects all properties within the group. This means adding a new record is all, edit and deleting are per property.

To Add

1.  Employee Name: Enter the full name of the employee. 
2. Department: Select the Department of the employee.
3. Position: Select the position of the employee that you are adding.
4. Language: Select the language available from the selection. The language is per user.
5. Email: Enter the email address of the employee.
6. Phone Number /Mobile: Enter the mobile number or phone number.
7. Username: Enter the desired username, the username must be unique.
8. Password: A minimum length of 6 at least 1 digit, 1 character and is case sensitive.
9. Secret Key: A secret key is used for secondary authentication.
10. Token: This will be used when you forget your password.
11. User SIP Code: This is the code that will be used by the room attendant to change the room status via room phone. SIP Code is fixed at 5 digits only. It must be unique. The code must be provided by the RA so it is easier for them to remember.
12. User QR Code: This is applicable for Theme parks only, whereby this QR code allows access until the employee is deactivated.
13. Therapist: Click "yes" if the employee is a therapist. 
14. SR Authorized: means this person can approve an SR for his own department
15. SR Authorize Multi Dept.: This means this person can approve SR for multiple departments
16. Head of Department: Click "yes" if this employee is a HOD. This setting is also used for purchasing notifications.
17. Access to Ehors Support: Click "yes" if this employee is allowed to use the helpdesk. Helpdesk is the support system of Ehors. 
18. E-hors Support Add/Edit/Reply on  Issue: Click "yes" if this employee can add, edit, or reply to the issue in Helpdesk.  ( https://helpdesk.ehors.com/)
19. Amount OC: If it's blank, you are not entitled to an OC Settlement. Enter the monthly amount a staff member is entitled to have. 
20. Amount ENT: If it's blank, you are not entitled to an ENT Settlement. Enter the monthly amount a staff member is entitled to have
21. Amount EL: If it's blank, you are not entitled to an EL Settlement. Enter the monthly amount a staff member is allowed to use in the POS and subsequently to be deducted from his/her salary.
22. Authorize Payment: Select the setting from the dropdown if this employee is authorized to approve when he/she has access to the AP payment programs. This is in combination with the system setting if the AP requires 1,2 or 3 approvals.   PAYMENT AUTHORIZATION MANUAL and PROPERTY SETTINGS MANUAL
23. Authorize PO/ITEM: The criteria created in the purchase authorization program will appear in this field. Select the criteria the staff is able to approve. Leave it blank if he/she is not allowed to approve any item or PO. The data that appears in the dropdown is set in the program "purchase authorization management".  PURCHASE AUTHORIZATION MANUAL and PROPERTY SETTINGS MANUAL

To Edit

1. Click the "edit" icon and start editing the data.
2. Click "submit" when done.
3. Click "Cancel" if you don't want to make any changes.

To Search

Select the filter icon and select from the drop-down list.

• contains
• Start with
• is equal to

To Delete (deactivate)

1. Select the employee name that you want to deactivate, and click the "deactivate" button.
2. Are you sure you want to de-activate this record?
3. Click "OK".

To Re-activate

1. UN-tick the box “hide inactive” to show the inactive records.
2. Select the employee name that you want to re-activate, and click the "re-activate" button.
3. Are you sure you want to re-activate this record?
4. Click "OK".