The deposit scheduler is a new program that allows Sales & Reservations to plan the deposits a guest has to make for a reservation.
Deposits can be scheduled in amount or percentage, percentage calculates amount, amount calculates the percentage.
- You can schedule a deposit right after the reservation is created or schedule the deposit for an existing reservation.
- Enter the reservation ID or search the reservation (if this is an existing reservation)
- Select the Reservation if you search it using the filter. If the reservation is searched using Reservation ID it will automatically redirect you to the 2nd page.
- Go to Accounting Function Tab. Locate the "deposit planner".
- After Clicking the deposit planner function, there will be a pop-up. (see image 2)
- E-Hors will show the reservation amount. Enter the deposit amounts or percentages and select the date when do you expect the deposit is due. Click "Add". This could be 2, 3, 10, 20 deposits if you like.
- If you enter an amount, the total must be the same or lower than the reservation amount. When you enter a new schedule, the sum of the deposit can never be higher than the amount of the reservation.
- If you enter a percentage E-Hors will just calculate the amount based on the percentage, whereby the max is 100, but if lower is entered that will be accepted.
This is the pop-up when you click deposit planner.
After you click the "Add" button, the scheduled deposit will be shown on the right.
If the reservation amount has changed, the percentage of the scheduled deposits will be different. In this example originally the reservation amount was 164,850 and the deposit was 6.07% being 10,000. After editing the reservation affecting the total reservation amount to 330,350 but the initial scheduled deposit is still 10,000 meaning3.03% instead of 6.07%. The initial % of the schedule will be displayed in the initial column and the actual percentage of the scheduled amount based will be displayed in an actual column, calculated based on the current reservation amount.
% initial | % actual |
Payment in the reservation will affect the total calculation of the amount that can be scheduled for the deposit.
Click the dustbin if you want to delete the existing schedule.
