BREAKDOWN ITEM MANUAL

A BDI (Breakdown Item) stands for a recipe that can be used in many different ways.
For a BDI to be created, Items and Recipes are prerequisites. If Item and Recipe for a particular BDI are not yet in the system, it is imperative that they be created first before a BDI can be added.
A BDI can be used in a reservation, tax invoices, debit credit notes, FO Retail sales,  and Spa/Ticket Sales

A BDI is an extremely important feature in E-Hors.

Example of BDI'S

To Add

Click the "add new record" button, or select from the BDI Category before you click add.

Remarks:  Adding a new record affects all properties within the group. This means to add a new record is all, edit, and delete is per property.

Important Note: The outlet of the BDI created from the other property will appear in GREEN, this means that it is missing a linking. You need to check all the BDI's in green color and complete the linking. 

1. BDI Name: Enter the BDI name.
2. BDI Category: Select the Category of the BDI, if it's not yet selected.
3. BDI Description: Enter the description of the BDI, this is for your internal reference. The description can be the same name as the BDI name.
4. BDI Recipe link: Select the recipe for this BDI. The journal of the revenue is based on the recipe selected.
5. Cost: This is just information, and it's not editable. This is the cost of the recipe.
6. BDI Revenue Type: Revenue Type is related to the presentation of the Daily Revenue Report. Room charges will fall under room charges, PABX will be presented as PABX charges. Two exceptions to this:
   1. Misc Revenue will not be presented in the Daily Revenue Report, this revenue type is meant for non-core revenues. This revenue type is used for non-hotel core business revenue, this revenue type can create a discrepancy between the trial balance and the Daily Revenue Report. This revenue type should be selected if certain types of revenue do not directly belong to the hotel operations and should not be calculated into the overall RevPar. 
   2. Outlet Charges, the outlet charges are presented in a way as the outlet has been defined. The following segregation is applicable: 'rest','spa','retail','theme','misc'. These are the groups in the Daily Revenue Report. the new DRR will have these groups.
           
           
7. Attraction: Click "yes" if the BDI you are creating requires planning or it's related to Themepark. If the status is yes, The field for Individual attraction, Planboard, Venue & Session will be enabled. 
8. Select Venue: This field is only clickable if the status of the Attraction is "yes". Select the venue of the attraction. The venue is required for the Planboard.
9. Individual Attraction: Click yes, if you want the ticketing staff to be able to reserve this attraction as an individual ticket.
10. Planboard: The planboard allows the user to schedule events (sessions) based on dates, time-slots, and a number of pax. This can be an activity, but it also could be an afternoon tea event. If a BDI has the status planboard yes, a  venue must be assigned and a planboard with sessions must be created to be able to sell the BDI.
11. Check Session:  This will not allow the guest to book a session that overlaps with another BDI. For example, the Shark Encounter is from 10 am until 11 am and White Lion Feeding from 10.30 am to 11.30 am has an overlap. This combination would not be allowed if the check session is "yes".
12. Breakfast: Click yes, if it’s a breakfast, this will also enable you to knock off the BDI in the breakfast Knock off program.
13. Next-Day Revenue: Click yes, if you want the revenue to be recognized the next day. This is normally used for breakfast BDI.
14. Charge Type: Select if it’s the first day or Daily Rate.
    1. Example of a first day BDI is a welcome drink
    2. Example of the Last day BDI is transportation. Transport can also be a first-day BDI.
    3. An example of a Daily Rate BDI is breakfast.
15. Wifi No. of Days: Enter the number of days the wifi is valid from the first login.
16. Wifi: Click Yes, if this BDI is for wifi. If yes, it will also enable the two fields that you need to fill in (wifi no. of days and the bandwidth).
17. Wifi Bandwidth: Enter the bandwidth allocation for this WIFI BDI
18. Calculation Type: An example of per pax is breakfast, an example of the per room is a fruit basket.
19. Internet Sellable: If yes, it will automatically appear online if you are using the Ehors Booking Engine.
20. Spa BDI: A Spa BDI can also be an attraction if the plan board is used for the spa and a guest is able to make an appointment. The status 'yes' also takes care that the BDI can be sold in the Spa POS.
21. Treatment in minutes:  If Spa is yes, the number of minutes of treatment needs to be entered. 
22. Special Instructions: Click yes, if the BDI is used to collect additional information like Flight details, IATA number.
23. Group BDI: An example of a group item is a projector & Karaoke. You only charge one fee regardless of how many pax are using it.
24. Go2Bu: Click "yes" if this property belongs to Go2Bu.This is only meant for Go2Bu Property. 

25. Charge out: This is the amount to be charged out to the outlets. E.g. the price of breakfast is PHP 750, but the outlet gets PhP 500 then the charge out is 500. FO charges a guest breakfast (extra BDI) 750, but the outlet gets 500. If the charge out is 0.00 charge out is equal to the selling price.

26. Selling Price: This is the price you charge to the guest.
27. Outlet Selection: Select the outlet where this BDI is applicable. This will be the outlet that will be used in the journal whenever there's a transaction for this BDI.
28. Click "Submit" when you're done.

To Edit

1. Search the BDI name that you want to edit.
2. Click on the "edit" icon and start editing the data.
3. Click "submit" when done.
4. Click "Cancel" if you don't want to make any changes.

To Delete (deactivate)

1. Select the BDI name that you want to deactivate, click the "deactivate" button.
2. Are you sure you want to de-activate this record?
3. Click "OK".

To Re-activate

1. UN-tick the box “hide inactive” to show the inactive records.
2. Select the BDI name that you want to re-activate, click the "re-activate" button.
3. Are you sure you want to re-activate this record?
4. Click "OK".