SUPPLIER INVOICE WITH PO (PURCHASE ORDER) MANUAL

Is used to book all the invoices for which the PO (MARKET LIST PO & NORMAL PURCHASING) has been issued using E-hors. 

Posting of Supplier Invoice without tax and Withholding tax.

1. Select the supplier name.
2. Select the PO number. Only suppliers that have outstanding PO’s will be listed. After selecting, the overview of the selected PO and supplier will be shown.
3. Enter the supplier invoice number.
4. Invoice Date: The default date is today, change the date as per the invoice
5. Enter the Invoice amount including tax.
6. Invoice Due Date: E-Hors will calculate the due date automatically, but you can overwrite the due date by selecting another date
7.  Invoice COD: If it’s Cash on Delivery (COD) tick the button “YES”.  Select the cash account and the Payment Date.
8. Enter the receipt number and the cash amount.
9. Final Invoice: Click the Final Invoice button “Yes” before clicking the submit button. You will no longer find the Invoice Supplier when you tick Final Invoice “Yes” if the invoice you are entering into the system is the final invoice and the PO can be closed.
10. Click submit when done.
11. Click the "Print PV" for printing or for viewing.

Posting of Supplier Invoice with tax and Withholding tax.

1. Select the supplier name.
2. Select the PO number. Only suppliers that have outstanding PO’s will be listed. After selecting, the overview of the selected PO and supplier will be shown.
3. Enter the supplier invoice number.
4. Invoice Date: The default date is today, change the date as per the invoice
5. Enter the Invoice amount including tax.
6. Enter the Tax/Vat as per the invoice received, this could be the total tax for the whole invoice or partial tax if it's a staggered delivery.  If the tax from the supplier invoice does not tally with the amount calculated by Ehors usually due to rounding differences you can modify the tax in the pop-up.
7. Amt. WHT: This is auto-calculated.
8. Invoice Due Date: E-Hors will calculate the due date automatically, but you can overwrite the due date by selecting another date
9.  Invoice COD: If it’s Cash on Delivery (COD) tick the button “YES”. 
10. Select the cash account and the Payment Date. Enter the receipt number and the cash amount.
11. Final Invoice: Click the Final Invoice button “Yes” before clicking the submit button. You will no longer find the Invoice Supplier when you tick Final Invoice “Yes” if the invoice you are entering into the system is the final invoice and the PO can be closed.
12. Click submit when done.
13. Click the "Print PV" for printing or for viewing.

Posting of Supplier Invoice with COD Payment.

1. Select the supplier name.
2. Select the PO number. Only suppliers that have outstanding PO’s will be listed. After selecting, the overview of the selected PO and supplier will be shown.
3. Enter the supplier invoice number.
4. Invoice Date: The default date is today, change the date as per the invoice
5. Enter the Invoice amount including tax.
6. Enter the Tax/Vat as per the invoice received, this could be the total tax for the whole invoice or partial tax if it's a staggered delivery. If tax is applicable, leave it blank if there's no tax.
7. Amt. WHT: This is auto-calculated. 
8. Invoice Due Date: E-Hors will calculate the due date automatically, but you can overwrite the due date by selecting another date
9. Invoice COD: If it’s Cash on Delivery (COD) tick the button “YES”. 
10. ONLY APPLIES IF COD "YES": Select the cash account and the Payment Date. Enter the receipt number and the cash amount.
11. Final Invoice: Click the Final Invoice button “Yes” before clicking the submit button. You will no longer find the Invoice Supplier when you tick Final Invoice “Yes” if the invoice you are entering into the system is the final invoice and the PO can be closed.
12. Click submit when done.
13. Click the "Print PV" for printing or for viewing.

Posting of Supplier Invoice (FE Currency, Foreign Currency)

You can easily determine if the PO is not based on local currency, the information about the
currency used will be displayed at the bottom (right corner).

1. Select the supplier name.
2. Select the PO number. Only suppliers that have outstanding PO’s will be listed. After selecting, the overview of the selected PO and supplier will be shown.
3. Enter the supplier invoice number.
4. Invoice Date: The default date is today, change the date as per the invoice
5. Enter the Invoice amount including tax, If the PO is based on Foreign currency, the amount you should enter in the field “amount Inc. Tax"
    is based on FE invoice amount and not on a local amount
6. Enter the Tax/Vat as per the invoice received, this could be the total tax for the whole invoice or partial tax if it's a staggered delivery. If tax is applicable, leave it blank if there's no tax.
7. Amt. WHT: This is auto-calculated. 
8. Invoice Due Date: E-Hors will calculate the due date automatically, but you can overwrite the due date by selecting another date
9. Invoice COD: If it’s Cash on Delivery (COD) tick the button “YES”. 
10. ONLY APPLIES IF COD "YES": Select the cash account and the Payment Date. Enter the receipt number and the cash amount.
11. Final Invoice: Click the Final Invoice button “Yes” before clicking the submit button. You will no longer find the Invoice Supplier when you tick Final Invoice “Yes” if the invoice you are entering into the system is the final invoice and the PO can be closed.
12. Click submit when done.
13. Click the "Print PV" for printing or for viewing.

RE-OPEN PO – Used to re-open the PO that has been closed. The PO is automatically closed once the button Final Invoice “Yes” has been selected.
Reasons why re-open a PO:

• Sometimes we keyed in the wrong invoice number, wrong date or the amount we keyed in is not correct. The only way to correct the Invoice is, to re-open the PO.
•  Once the PO is re-opened, it will appear again in the Supplier Invoice program and corrections can be made.
• Click the tab "re-open PO".
• Enter the PO# and click the re-open PO button.

To Edit the posted Invoice

1. Re-open the PO first if the invoice that you are going to edit is closed already.
2. If the invoice is still open. Select the supplier and the PO number.
3. Select the row of the invoice that you want to edit or delete.
4. Start editing the data.
5. Click on Edit when done.

To Delete the posted Invoice

1. Select the Supplier and PO.
2. Select the row of the invoice that you want to edit or delete.
3. Click on the delete button.
4. After clicking delete, a confirmation message will appear "Supplier Invoice successfully deleted". Inv

Note: The delete function can only be done if the invoice is not yet paid, if the status is PAID and is PENDING, you are not able to delete it. 

If it's already paid, and you want to edit the invoice, you need to void the payment first.