The payment class is a generic class that will be used by all programs that require the closing of a bill.

This program allows you to manage which payment method will be available for each outlet.

Remarks: This is a “Per Property” program. This means, that add edit, and delete will not affect other properties.

To Link

1. Select the outlet Name, and select the payment category that you want to use for the selected outlet. You can also select all outlets and do the linking at one time. 
2. Click Submit. 

When the linking is done, there will be a text "linked" next to the outlet name. 

If your purpose is to check which payment category is linked to the Outlet, don't select all, select one outlet only, and do not click Submit to avoid mistakes. 

To Unlink

1. Select the  Outlet, and untick the payment category that you want to unlink.
2. Click Submit.

List of payment categories and how they are working. 

1. By Cash: Click on the Cash button, select the payment method, and enter the cash received amount. There is no need to change if you received the exact amount. The remarks are optional. Click Submit when done.

         2. By Credit Card: Click on the Credit card button, and select the payment method, The Amount to charge is automatically shown including the surcharge if applicable.

Change the cc amount if you are planning to pay with multiple payment methods, for example, half by credit card and the other half by cash. Enter the last 4 digits of the card.

Enter the batch number and the approval code. The remarks are optional. Click Submit when done.

        3. By Cheque: Click on the Cheque button, Enter the amount to be paid by cheque, and enter the cheque number. Remarks are optional. Click submit when done.

       4. By Debit Card: Click on the Credit card button, and select the payment method, The Amount to charge is automatically shown including the surcharge if applicable. Change the amount if you are planning to pay with multiple payment methods,

for example, half by debit card and the other half by cash. Enter the last 4 digits of the card. Enter the batch number and the approval code. The remarks are optional. Click Submit when done.

      5. By AR: Click on the AR button, Enter the amount to be paid by AR, and select the Agency. Enter the reference # and the remarks related to this transaction.  Click submit when done.

      6. By Voucher: A voucher represents a certain value for which based on the terms & conditions of the voucher, services or items can be purchased. Click on the Voucher button.

Enter the voucher number, and click on the "verify" button. Ehors will check and show the value of the voucher if it's valid. It will also give you a message if the given voucher number you entered is valid. The vouchers that can be used here are the ones that were created in this program VOUCHER MANUAL 

      7. By OC: If the settlement is by OC (officers' cheque), Ehors will remove the tax. Select the employee who is signing or entitled to the OC. If the person's name doesn't appear, it means that the person is not entitled to it.

       8. By Entertainment: If the settlement is by Ent, Ehors will automatically remove the tax. Select the employee who is signing or entitled to the Entertainment. This might require authorization depending on the settings. If the person's name doesn't appear, it means that the person is not entitled to it.

        9. By EL (Employee Ledger): Click on the "EL" button. Select the employee that will sign or be entitled to the EL. This might require authorization depending on the settings. If the person's name doesn't appear, it means that the person is not entitled to it.

     10. Redemption: Redemption is exchanging a voucher for a service. This is normally coming from a third party.

For example, Metrodeal sells Package A to the consumer and gets a voucher. Then the consumer redeems package A in the hotel/resort/theme park in exchange for a voucher. 

Click on the "redemption" button, and enter the voucher number. Click "Verify", the remark is optional. Click "Submit" when done.

   11. E-Value This is normally used in places like waterpark, and party outlets that do not want cash payments, but the guest can pay with e-value purchased. They just put a certain amount on the E-value when they purchase a ticket. The balance can be refunded.

         Click on the E-value button and scan the ticket number. 

Ehors will show the E-value balance, click on submit.

Once the transaction in POS F&B, POS Ticketing, POS Spa, or FO Retail has been settled, This pop-up will appear.

            Select the Receipt printer, Ehors remembers your first selection of printer so the next transaction automatically pre-populates what has been selected before.

           Click the tick box "detail" for display purposes.

           If you opt to select the PDF, selecting of printer is not needed. PDF receipt is in A4 size. If the Receipt button is selected, selecting of printer is needed, that is where the physical receipt is going to be printed.

           Select the QR Ticket Printer, Ehors remembers your first selection of printer so the next transaction automatically pre-populates what has been selected before. This will only appear if you are using the POS Spa and Ticketing Program.

           Auto-print next time,  if this is selected, the receipt and the QR will be printed automatically.

           Click "Complete" once done and you're ready for the next transaction. If you don't click "complete" you can still reprint the receipt from here. 

     12. CTP (Commission Third Party)  Ctp is a payment method linked to a clearing account, which stands for commission third party. This will simplify the auditing of the invoices of the OTA partners like booking.com if the commissions are booked in the system. Commissions are posted as a negative BDI on A folio. This amount needs to be settled through CTP. Not all OTA bookings will be handled this way, this is only necessary when the full payment is collected by the OTA. Click on the CTP button

the balance will automatically be shown as the amount to charge. Enter the reason/reference and remarks (not mandatory). Click submit.

Click Submit when you're done.

Once the balance is settled through CTP. This will be the entry. The credit side varies on the account used in the linking of the payment method.

       13. Internal Clearing - This is a payment method that should always have a debit and a credit entry for the same amount, therefore the balance on this account should always be zero and needs investigation if that is not the case. 

TAX-EXEMPT

        This feature takes care that the tax is omitted. Embassies and consulates are often exempted in the Philippines. 

Not all agencies will appear on the dropdown, only the ones that have a status GST exempted "yes".

SENIOR/PWD DISCOUNT

This feature is widely used in the Philippines. If you are both a Senior Citizen and PWD, you may only avail of either the 20% SC discount or the 20% PWD discount. However, the system allows the user to use both.

You just have to the enter ID number and the name, the field is alphanumeric. Click on the + Add discount button. 

The number of SNR/PWD is equal to or less than the number of pax.