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This program allows you to edit transactions that are entered in the General Ledger program as long as these transactions are not affecting sub-ledgers.

Fixed Accounts:

E-Hors has a number of fixed accounts that cannot be deleted. The accounts can be moved to a different group or ledger and can be renamed, but cannot be deleted.
Take note of the status of the accounts:

  • certain accounts have the status "selectable" = 'n'. This means that the accounts cannot be selected in GL.
  • certain accounts have the status popup = 'y', these accounts are managing sub-ledgers, they are called control accounts. It is not allowed to book directly into these accounts as the control account and sub-ledger would not tally anymore. You will see that a control account is always selectable. Upon selecting a control account a pop-up will show up with the relevant data.


idaccountIDaccountNameaccountMainselectablepopupRemarks
7EHORS-001CITY LEDGERnyyThis pop-up shows the outstanding invoices, including partial payments related to City Ledger / Accounts Receivable. 
8EHORS-002ECOMMERCE TRANSACTIONSnyyThis account is a clearing account into which E-Hors books the payments of Internet reservations.
9EHORS-003IN HOUSE GUEST LEDGERnnnThis is a pure control account and no manual transactions are allowed, this has to tally with In House Guest Reports
11EHORS-004UNCLEARED BALANCE PURCHASEnynThese accounts are used to park un-linked balance purchases and needs to be cleaned manually by the finance
19EHORS-005AP-TRADEnyyThis pop-up shows the outstanding invoices, including partial payments related to AP-Trade / Accounts Payable. 
20EHORS-006DEPOSITS RECEIVEDnynMoney received before check-in is posted automatically into this account and automatically transferred to In House. 
21EHORS-007INVOICES TO RECEIVEnnnGoods receiving is using this account, supplier invoice & invoice to receive must tally with goods received.
23EHORS-008BREAKFAST BFnynThis accounts parks the breakfast for 1 day as breakfast is "next day revenue", note that in V3 account 008 and 010 were the same, this is now segregated.
31EHORS-009RETAINED EARNINGSnynNo comments only used during the opening balance
33EHORS-010UNCLEARED OUTLET REVENUEnynThese accounts are used to park un-linked revenue and needs to be cleaned manually by the finance
38EHORS-011SENIOR/PWD DISCOUNTnynDue to BIR regulations in the Philippines, SR and PWD discount is stored into a separate account
39EHORS-012UNCLEARED P&L PURCHASEnynThese accounts are used to park un-linked P&L purchases and needs to be cleaned manually by the finance
68EHORS-013ROUNDING DIFFERENCEnynE-Hors uses this account for rounding if applicable.

EHORS-014MISC. ARnyyThis pop-up shows the outstanding invoices, including partial payments related to Accounts Receivable that are not core related. E.g. a tenant of an outlet is a "Misc. AR". There are also 2 different AR reports for this purpose.


How to use Modify General Ledger Entry?

  1. Search the transaction that you want to edit. You can search by
    1. Date Range
      1. Ledger
      2. group
      3. Account ( you can directly search the account and Ehors will automatically show the related Group and ledger)
    2. or by Batch Number, which is the fastest one.
  2. Click the search button.

       3. Select the row that you are allowed to edit. Accounts in red are not editable, accounts in red are normally controlled accounts, ehors will not allow you to make a direct entry on that.

       4. Start editing the data and click "Update" After making changes.

       5. Click Submit when done. Ehors will generate the GL journal in Pdf.




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