MARKET LIST PO MANUAL

All approved items in the market list program will appear in the Market List PO program. This is normally handled by the purchaser. In the previous version, the user is not able to save what has been selected for PO processing and continue later. 

Now in this version, ehors allow you to save the data and create the PO later.

Saved items will appear in blue, this means that qty and amount have been entered already. But this doesn't mean that you cannot change the qty and the amount anymore. 

When you open the program Market List PO, by default, Ehors will not show all the items. Unless you tick the box "ALL".

You can order by distribution location, by item category, by item, or ALL. If you select "All", the PO will have segregation based on receiving location between (location 1, 2, and so forth). Meaning the selection "All" is the most efficient way.

To Create PO

The remarks entered in the market list program will appear when you mouse over to the item name. 

1. Load the items by selecting ALL or by distribution location or by item category or by item. Ehors will display all the items based on your filter. You will also see that some items were linked to one or more suppliers or some are not yet linked to any supplier. 
2. Enter the Order Quantity. This can be equal, lower, or higher than the Requested Qty. Make sure that you enter the qty in the exact supplier. Once the qty is entered, the color of the item will become blue. 
3. Enter the Price Excl. tax.  
4. Enter the remarks for each item. This is optional. These remarks will appear on the PO.
5. Change the PO delivery date: By default, Ehors will show tomorrow's date.
6. Enter the Order remarks, this remark will also appear on the PO.
7. Deliver To: You can select a different address of delivery if you have multiple addresses.
8. Click "Create PO" if you want to generate the PO now. Only items that are in BLUE color will be processed. When you click "create PO" and there are items without price, this prompt message will appear (There are item(s) without an amount. Do you wish to continue?) Click yes if you want to proceed with zero price, Click cancel if you want to enter the price.
9. Click "save" if you want to continue and generate the PO later. Once you click save, items that were already prepared (meaning qty or amount has been entered) will be in Blue color. So it is easier for you to identify which items still need to be prepared. 
10. Clear: Clicking this button will clear all the data you entered for that moment.
11. Deactivate: This will remove the selected item from the list except for the partially ordered items. Partially ordered cannot be removed. 

An example of PO using the Selection "ALL"

How to cancel an Order?

E-hors will allow you to cancel an item or the whole PO, as long as the item has not been received yet.

Cancel an Item

1. Go to the MarKet List PO program, go to the "cancel order tab".
2. You can search the PO by Po number, Supplier, or by date range.
3. Click Search.
4. Select the item list icon.  
5. A new box will populate, displaying the item(s) of the PO. Select the item that you want to cancel.
6. Enter the remarks, state the reason for the cancelation
7. Click "cancel item" when done.
8. A PDF of the PO will be generated. 

Example of generated PO when an item is canceled.

Cancel the PO

1. Go to the MarKet List PO program, go to the "cancel order tab".
2. You can search the PO by Po number, Supplier, or by date range.
3. Click Search.
4. Tick the box.
5. Enter the remarks, state the reason for the cancelation
6. Click "cancel order" when done.
7. A PDF of the PO will be generated. 

Example of generated PO when the whole PO is canceled.