This program allows the user to create journals based on a fixed format. E.g. a template for payroll. Every month the journals are the same but the amounts are different.
The templates have to be created first in the program "Create Journal Template" under COA management.
To Add Journal
- Template: Select the template name from the dropdown.
- Reference#: This is free text and a mandatory field that you have to enter. This is for your internal reference that applies to the whole journal.
- Date: Select the date of the journal.
- Memo: This memo applies to the whole journal.
- Debit: Enter the amount for each department. You can use the "tab function" to go to the next column and next row.
- Credit: Enter the amount for the credit side.
- Submit: The journal total must be balanced before you can click "submit".
- A GL entry will be created after you click submit.
This is the GL entry in PDF.
If you made a mistake and the journal has been submitted. The modification can be done in the program called "modify General ledger" under Journal management Group.