GOODS RECEIVE MANUAL

This is the program where you receive or edit the goods from the Market List PO and Normal Purchasing items. 

Goods Receive - Normal Purchasing

1. Select " normal purchasing" if the PO is created from normal purchasing.
2. Filters: You have 3 filters, you can search by supplier, PO date, or by PO number. 
3. Click "search". Details will be displayed based on your filter.
4. Select the PO that you want to receive. A new box will populate.

     5. Click on the item that you want to receive.

     6. Enter the Qty you received.

     7. Invoice Amount: This is updated based on the qty entered in Qty receiving. You can also change it if the price changes. If the PO is based on Foreign Currency, the amount you must enter should be based on FE currency.

     8. Select the actual date of the receipt.

     9. Stock Location: Select where this item is stored. The stock locations with the status Goods Received Area "yes"  will be displayed in the dropdown.

   10. Click on "Edit". 

This is what it looks like if the PO is based on Foreign Currency.

11. The color of the item will change to blue-green and the status will change to completed "yes". Click "Save". Note: The status will only be changed to completed "yes" once the order qty and received qty is equal or higher than the order qty and if you manually click the delivery completed button. Once "save" the GRN will be generated.

Example of the GRN 

Edit Goods Receive - Normal Purchasing      

Important Note: If the qty is positive, the amount should also be positive, if the qty entered is negative Ehors will automatically show the amount in negative. The user should not change that to a positive amount. The user can also just update the amount without touching the qty. 

1. Select the normal purchasing button.
2. Search the PO by supplier, PO date, or PO number.
3. The PO number(s) will be shown based on the search criteria selected. Select the PO that you want to edit.
4. Select the item for which you want to make a correction.
5. Enter a negative qty. In this example, I have already received 13 qty and I should only have 12 qty instead of 13. So I will enter a negative 1 (-1)
6. Invoice amount correction will automatically appear, you can always adjust the amount. 
7. Select the exact date. 
8. Select the exact stock location.
9. Click on "edit".

 10. After you click edit, a message will appear. Click yes if you want to proceed.

11. Click "Save". Are you sure you want to save this data? Click "yes".

12. After saving, when you check the PO again. The qty is reduced to 12 qty. The color of the text is back to black.

Goods Receive - Market List

1. Select " market list" if the PO is created from the market list program
2. Filters: You have 3 filters, you can search by supplier, PO date, or by PO number. Click "search". Details will be displayed based on your filter.
3. Select the PO that you want to receive. A new box will populate.
4. Select the item that you want to receive.

5. Enter the Qty you received.

6. Invoice Amount: This is updated based on the qty entered in Qty receiving. You can also change it if the price changes.

7. Select the actual date of the receiving.

8. Click on "Edit"

      9. A prompt message will appear if the qty you received is lower than the qty ordered. Click "yes" to proceed.

    10. Click  "save". A GRN will be generated after you clicked "save"

    11. Repeat steps 1 to 9, if the remaining qty arrives. 

Example of GRN Note for ML

Edit Goods Receive - Market List

1. Select the Market List button.
2. Search the PO by supplier, PO date, or PO number.
3. Click Search.
4. The PO number(s) will be shown based on the search criteria selected. Select the PO that you want to edit.
5. Select the item for which you want to make a correction.
6. Enter a negative qty. In this example, I have already received 2.5 qty and I should only have 2 qty instead of 2.5. So I will enter a negative 1 (-.5)
7. Enter the exact amount. 
8. Select the exact date. 
9. Click on "edit".

    10. Click "yes" to proceed and click "save".

Here's what happens in Finance during Goods are Received. PURCHASE ACCOUNT LINKING MANUAL

1. Inventory: Items that are classified as inventory are normally items that are kept in stock and will directly upon receiving be charged to the P&L. At goods received it will debit the balance inventory account as linked and credit the invoice to receive. At goods distribution, it will credit the balance account and debit the cost account of the department that raised the SR.                 
2. Asset: Items that are classified as Assets are items that have a life cycle of more than one year also called Capex or Capital Expenditure and can be automatically depreciated. At Goods received it will debit the balance account and credit the invoice to receive. At goods distribution, it will remain in the balance account until you disposed it and it will transfer to your cost account.                  
3. P&L: Items that are classified as P&L are normally basically perishable items or items not worth keeping the value in the stock. At goods received it will debit the cost account of the department that raised the SR and credit the invoice to receive. At Goods received it will debit the cost account and credit the invoice to receive. At goods distribution, it will credit the cost account and debit the cost account of the department that raised the SR.